Payroll Administrator City of Johannesburg Metropolitan Municipality - South Africa
LevelUp Ltd
The Payroll Administrator ensures accurate and timely employee payments by processing timesheets, reconciling hours and wages, managing payroll systems, and addressing discrepancies. Ensuring employees are paid accurately and on time, regarding all payroll related administration Assist with conversions of timesheets/schedules if necessary ensuring accuracy & attention to detail Re-check clock numbers & Job Titles for accuracy Liaise with site supervisors/operations manager/external stakeholders regarding payroll discrepancies if necessary. Processing payroll timesheets/schedules batches into payroll system Reconcile hours & wages paid from upload Reconciliations (Hours/Earnings/ Ded/Net pay) to be compiled accurately before handed to directors for signature Manage schedules received from clients to ensure timely capturing of all expected wages. Attend to regular pay queries promptly Attend to BCEA Leave & Sick queries promptly and update leave/sick on payroll system Ensure pay slips are generated and available for Operations department on time FIHRST administration and liaise with Finance department on payments Manage wage Payment file from payroll and send to finance department for payment (ABSA) Sanlam payroll & benefits administration Process/Manage updating Sanlam website, adding new employees and removing terminated employees, ensure that total balances back to payroll with final reconciliations, submission & payment D-Form (NBCRFI submissions) Capture changes i.e. Shifts, wages, categories of staff, and general maintenance as required Manage final reconciliations, submission & payment Assist with monthly NBCRFI audit Ensure correct monthly Third Party processing / payments / reconciliations Garnishees, Maintenance Ensure correct monthly Union reconciliations, submissions, and payment AOD (Acknowledgement of Debt) processing loading AODs & recoveries Ensure any advances are recovered Sleepout processing monthly Manage Stop Further Entry / Rolling of companies Manage Pay on Hold, Severance Pay, and unpaid wages Ensure timely distribution of IRP5s at Tax Year End Assist with year-end audit General administration & filing associated with duties Adhere to company policies & procedures associated with duties PROBLEM SOLVING Overcoming obstacles to achieve goals Ability to predict and resolve problems before they occur Reporting back to your supervisor/manager should the problem be difficult to resolve CUSTOMER FOCUS Ability to ensure customer satisfaction by gathering information to ensure that the company delivers excellent customer service at all times PLANNING AND ORGANIZING Constant attention to detail and accuracy Ability to communicate effectively Ability to manage time effectively Ability to prioritize tasks in accordance with the job description CONFIDENTIALITY AND INTEGRITY A NECESSITY Ability to uphold any confidential company information Ability to uphold a professional attitude towards the staff and clients of the company at all times To be trustworthy and honest with your employer at all times
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