Personal Assistant Recruitment Opportunity - South Africa
PERSONAL ASSISTANT SALARY : R183 438 per annum, Level 07 CENTRE : Pretoria – Head Office REQUIREMENTS : National Diploma in Office Administration/Office Management and Technology/ Public Administration, at least one (1) year appropriate experience before or after qualification was obtained PLUS the following key competencies: Knowledge of: Knowledge on the relevant legislation/ policies/prescripts and procedures, Basic knowledge on financial administration Skills: Computer literacy, Sound organizational skills, Good people skills, high level of reliability, Ability to act with tact discretion, Self – Management and motivation Communication: Language skills and the ability to communicate well with people at different levels and from different background, Good telephone etiquette Creativity: Take initiative and be self-motivated, Willing to learn, Ability to prioritise DUTIES : Provides a secretariat/receptionist support service to the manager. Receives telephone calls in an environment where, in addition to the calls for the senior manager, discretion is required to decide to whom the call should be forwarded. In the process the job incumbent should finalise some enquiries, Performs advanced typing work, Operates and ensures that office equipment, e.g. fax machines and photocopiers are good working order, Records the engagements of the senior manager. Renders administrative support services, Ensures the effective flow of information and documents to and from the office of the manager. Ensures the safekeeping of all documentation in the office of the manager in line with relevant legislation and policies, Obtains inputs, collates and compiles reports, Provides support to manager regarding meetings: Scrutinizes documents to determine actions/information/other documents required for meetings, Collects and compiles all necessary documents for the manager to inform him/her on the contents, Support the manager with the administration of the manager’s budget: Collects and coordinates all the documents that relate to the manager’s budget. Assists manager in determining funding requirements for the purpose of MTEF submissions, Studies the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly. ENQUIRIES : Ms N Mpoza 012 406 7497 APPLICATIONS : The Director-General, Department of Energy, Private Bag X96 Pretoria, 0001or hand delivered to, Department of Energy Building, Corner Paul Kruger and Visagie Street (192 Visagie Street) FOR ATTENTION : Mr. D Mbhokota/ Mr P Ndlovu CLOSING DATE : 06 March 2015 NOTE : Applications must be on a fully completed Z83 forms, signed and dated accompanied by a Comprehensive CV and certified copies of qualifications as well as ID. References should include present and former supervisors as well as their telephone, fax and e-mail addresses. Suitable candidates will be subjected to Personnel Suitability Checks (criminal record, citizen, credit record checks, qualification and employment verification). Confirmation of final appointment will be subject to a positive security clearance. All non SA citizens must attach a certified proof of permanent residence in South Africa. Due to the large number of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to short listed candidates only. Applicants are advised not to send their applications through registered mail as the Department will not take responsibility for non-collection of these applications. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA) and proof must be attached thereof. It will be expected of candidates to be available for selection interviews on a date, time and place as determined by the Department. All applications must be sent to the address provided above, and not to the specific region(s). The successful candidates will be required to sign a performance agreement within three (3) months of appointment. Should you not be contacted after 60 days of the closing
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