Procurement Controller - - South Africa

REQUIREMENTS

DUTIES

Orders And Deliveries

Ensure that outbound orders are created on Syspro.
Ensure that the order is placed with relevant service provider once it has been approved on Syspro.
Ensure that Suppliers perform quality checks where applicable, and all paperwork is correct for payment to proceed.
Ensure that all necessary quality checks are completed, and any NC issues are sent back to supplier.

Purchasing & Cost Saving

Support/attend to requests from production, maintenance, and project personnel. (quotes & orders)
Sourcing of stock/nonstock items at competitive prices.
Maintain positive relationships with suppliers to ensure no purchasing issues.
Always ensure the best possible price.
Negotiate lead times and due dates.

Projects Procurement

Ensure that orders are correctly loaded, printed, and placed with the supplier. Work with suppliers to ensure that deliveries are met according to the contracts given, following up on orders.
Ensure that each agreement is kept for safe keeping.
Ensure that agreements are loaded to SYSPRO with requisition for approval by project engineer / CEO.
Ensure projects status spreadsheets are up to date.

Syspro

Ensure that the open PO dashboard on SYSPRO is maintained and up to date.
Manage open jobs dashboard on SYSPRO.
Monitor and control the delivery of components, and material for relative projects

Vehicle Control

Ensure that all vehicles operational at company are fully licensed and "fit for duty".
Responsible for servicing & maintenance of vehicles
Monitor fuel usage and measure consumption
Responsible for administration related to KPA: incident reporting, filing checks and reports

Additional Duties

Ensure that all administrative documents (purchase orders, invoices, delivery notes, GRN, debit notes) are received, attached, and always filled in correctly.
Ensure that PO and Delivery note/Invoice matches. Report and discrepancies.
Prepare Weekly payments for creditors with correct signed off documentation.
Manage supplier administration queries regarding pricing, quantity, etc
Orders ensure that all relevant orders are loaded on Syspro and placed with suppliers.
Deliveries ensure that all stock and non-stock items received by company is the correct item / product, price, quality, quantity, and volume in comparison to the order and/or quotation from supplier.
Report any unresolved pricing and qty issues.
Maintain control sheet and documentation of items sent to suppliers, conclude administration upon return of items

Vehicles

Maintain administration of weekly vehicle documentation.
Ensure vehicle service dates are current and monitored and liaise with relevant process owners when a service is due.
Follow up and update service information upon completion of service
Submit forklift monthly hours to Finance on our rental machines.
Ensure forklift and vehicle diesel usage report is submitted to creditors monthly
Conduct reconciliations of diesel usage and submit weekly report.

Diesel usage:

Ensure diesel register is up to date with bouser fill-ups and handed in weekly
Ensure forklift and vehicle diesel usage report is submitted to creditors monthly
Conduct reconciliations of diesel usage and submit weekly report.

Salary: R negotiable dependent on experience

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