BA Personal as a specialist in our field of expertise with extensive experience in placing niche and specialized roles both Nationally and Globally, is known for attracting and representing high caliber candidates. Our clients are diverse Leaders in their respective Industries and Representatives across all business sectors. Excellent opportunity for a highly experienced CUSTOMER AND PROCUREMENT CO-ORDINATOR Fluency in French is essential Daily customer order receipt and placement to suppliers within the agreed target lead times. Educating distributors on their order manner and actions - improvement order manner VOR (Vehicle off Road) sourcing: ensuring this is conducted daily basis / within agreed time frames. Issue quotations / proforma invoices to distributors within the agreed timeframes EPC (Electronic Parts Catalogue) order management TTC and Multicat / other suppliers Back Orders: Running list of back orders and all with No ETD (estimated date of departure) obtaining this information and update SAP system with ETD information. This includes all suppliers, TSAM, Local vendors, Dubai and TTC Japan Ensure all parts have an ETD for distributors. Assist distributors with back-order enquiries. SMR (Spare Parts Mispacking Report) process: receiving claims, checking claims, submission claims to TSAM, raised debit / credit notes. Obtaining authorization. Submitting result to customer SMR (Spare Parts Mispacking Report) process: weekly report update and upload on Parts Portal Conduct training providing guidance to distributors on the understanding of the Parts Portal / understanding procurement processes / operation. i.e. order types, rules, portal usage, etc Portuguese Translation: Updating SAP system with Portuguese description of parts. HS Codes Update: Updating SAP system with Angola HS codes. Supersession Update: Daily update of supersessions - rejection of original ordered item for supplied superseded items (checking if valid supersession) Portal User form: obtain forms from distributors. Monitor customer enquiries on pricing and support queries Understanding of AMS Pricing structure and set-up / support in answering customer queries Update daily validation requests / pricing enquiries. Submit Kaizen ideas procurement team quarterly. Join team leader on supplier meeting and KPI reviews - raise any operational challenges and support with counter measures / improvement areas. Daily communication and relationship with Suppliers Communication to customer on new products Prepare OTD (Order to Delivery) KPI report monthly. Prepare action plan for any areas of concern from monthly meeting with distributors. Action plan GAP / concerns raised in CSI. Sales Multiple report update to distributors within agreed timeline. POSS report issuance within agreed timeline Importing EPC DVD invoiced on a monthly basis. Emailing order inflow report on a weekly basis. Emailing monthly order ratio to Distributors. Prepare weekly order update report for various distributions. Monitor customer enquiries on pricing and support queries. Update Toyota and Suzuki ETA dates on SAP system on a weekly basis. Follow up with distributors on payments on time (work with Finance team) Processing all orders on a daily basis. Monthly reporting - Hino Running Key cut orders weekly - follow distributor of vehicle details. Supersession updates: running daily report and update supersessions. Update rejection requests daily Issue monthly Lexus EPC password Answer distributor queries within 24 hrs Build good relationship with distributors & suppliers. Follow up with distributors to ensure payments are received on time (work with Finance team) Adherence to credit limits procurement side Key Competencies Knowledge SAP Knowledge Export Knowledge Skills Effective Decision Making Effective Communication Planning and Organising Confict Management Analytical Thinking Administration Matric 1-2 years related experience. Intermediate Computer Literacy (MS Office, SAP - Advantageous) Basic knowledge of export (Africa) Fluency in French is essential Apply Now

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Procurement Coordinator Gauteng - Gauteng

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