Procurement Specialist - SPECD Ltd - North Johannesburg

We have a thrilling opportunity available with one of our clients in the Hospitality and Gaming industry for a PROCUREMENT SPECIALIST. In this role, you'll be responsible for sourcing, screening, and evaluating suppliers.as well as the negotiation of favorable terms and conditions and supplier contract management in order to find the best deals possible on quality goods that are needed for business operations with the aim of reducing Total Cost of Ownership (TCO) of business related commodities and supplies for the group, in line with Company standards and regulations with the intention of ensuring we continue to create great memories for our guests, people and stakeholders. JOB DESCRIPTION: Job Title: Procurement Specialist Employment Type: Permanent, On-site Work Location: Johannesburg JOB SCOPE & RESPONSIBILITIES: Deliverable 1: Sourcing & Selecting of Suppliers: Scope and understand products and / or service requirements and criteria from business unit operations and stakeholders. Research criteria (considering any current products and services) include conducting due diligence around processes, systems and / or technological innovations that might impact the use of these services and products in future operations. Research and benchmark Industry trends around new technologies and innovations to ensure the company products, services and processes remain streamlined and cutting edge and in line with the organisational brand. Develop detailed sourcing and category plans. Source and identify suppliers/products in the field. Develop criteria documents and category plans to benchmark suppliers. Invite suppliers to submit proposals in line with criteria. Compares prices amongst various vendors in order to make sound purchasing decisions. Shortlist suppliers in line with criteria viz standards, legislation, BEE status, SLAs, and quality specifications. Co-ordinate and facilitate the tender process (where relevant). Finalise selection in line with criteria and appoint. Negotiate favorable terms and conditions with suppliers. Liaise with Group legal to ensure all necessary paperwork is drawn up in line with agreed terms. Keep documentation and records of the full sourcing and selection process. Deliverable 2: Evaluation of Suppliers: Develop and communicate Group control standards on process / service requirements with suppliers. Conduct regular monitoring assessments of supplier performance against SLA deliverables. Make recommendations to reduce Total Cost of Ownership for commodities. Follow-through on areas of concern to ensure improvement and achievement of SLA. Build and maintain relationships with suppliers so as to improve products, services, and support; leveraging any opportunities to improve the relationships and reduce spending. Conduct an in-depth analysis of the Total Cost of Ownership (TCO) of selected commodities to identify areas for improvement or reduction in costs; any variances, and anomalies, as well as calculate return on investment of current business relationships. Present analysis and recommendations to management to influence future products, services, and partnerships. Deliverable 3: Procurement: Negotiates with contractors on price, mode of shipping, and delivery time. Orders goods such as office supplies on a continuing basis in order to maintain certain inventory levels. Obtain quotes, raise purchase order requisitions, and generate purchase orders as may be required. Checks invoices for accuracy and authorizes the accounts payable department to issue payment. Works within a given budget to purchase goods and services for the company group. Register projects in the system and provide reports to business as may be required. Monitors that products are delivered in a timely manner, and that the quality of the goods received is satisfactory. Deliverable 4: Stakeholder Engagement: Liaise and maintain regular communication with business unit operations around their expectations, evaluation of current suppliers. Be proactive in obtaining feedback from business operations around product performance and services being provided by specific suppliers. Liaise with internal stakeholders as well as external stakeholders on requirements / tender selection / tender feedback. Maintain regular feedback with relevant suppliers and partners around expectations, requirements, feedback, etc. Conduct market research and conduct competitor analyses around latest trends and opportunities in the field. Present findings and recommendations to management at both a business unit and Group level. Liaise with Group legal around contracts management and records. Deliverable 5: Completed Procurement Analytics & Reports: Make use of analytics and interpretation of business intelligence data to facilitate business decisions around customer preferences and feedback on products and services. Interpret and present results to business, providing insights out of data to support the business in making decisions around products and new business services and opportunities. Reconcile discrepancies between the expectations of management and information presented in reports. Complete the following monthly reports: - Work in Progress report. - Project update. - Preferential Procurement Report. QUALIFICATION AND EXPERIENCE: Qualification: 4 Year B Degree in Supply Chain Management / Project Management / Procurement Management. CIPS qualification would be preferred. Experience: At least 5 years related experience in a similar position, preferably within the Gaming/Hospitality industry including IT sourcing experience. Preferential procurement, strategic sourcing, and benchmarking experience. Experience in the use of QlikView and/or other BI tools for reporting and analysis. Experience with IFS ERP would be a distinct advantage. Accreditation: Membership with the Chartered Institute of Procurement and Supply. Work conditions and special requirements: May be required to work overtime to meet deadlines. Key Stakeholders: Internal: – Functional Heads of departments, Unit Financial Management team, Project Managers, Group Finance Team; Group IT Team; Group Procurement Team. External: – Suppliers; Vendors; Business Partners; Auditors. COMPETENCIES: Technical / Proficiency Competencies: English written and verbal communication skills. Numerical skills (calculations). Report writing skills. Knowledge of Business operations and product management. Warehousing and supply chain management. Tender management and Contract Management (including price negotiation). IT and Gaming Procurement. Gaming regulations. Computer literacy - proficient in MS Office, QlikView and ERP systems. Business Intelligence Analysis. Presentation skills. Keep abreast of new developments in the procurement field. Business acumen. Financial acumen. Know-how: Requires specialised knowledge of techniques, equipment and processes relating to procurement processes, practices, and methodologies. Short to medium term planning within a 6-12 months’ timeframe. Organise, plan, and prioritise tasks for self to ensure that work gets done efficiently and within budget constraints. Interact with management teams, business operations and suppliers around product performance, pricing and supplier relationships and influence future procurement relationships. Problem-solving: Deal with diverse problems in your own area, using judgment and discretion to resolve them. Interprets Client requirements in terms of services available and the applicable constraints. Takes initiative in making decisions which are made within well-defined, somewhat diversified procedures and limits of authority. Considers all the facts, options, and possible outcomes prior to making decisions. Analyse and diagnose issues and challenges and offer a solution in line with technical knowledge; using discretion to resolve them. Accountability: Provide information and make recommendations regarding services to meet client and functional needs. Optimise and streamline existing systems and processes to support the business strategy in terms of cost efficiency, managing risks and improving the service offering. There are guidelines/ policies and procedures in place to be followed, but the incumbent needs constantly consider ways of improving productivity and efficiencies. PACKAGE & REMUNERATION: Compensation will be determined based on qualifications, applicable experience, and previous earnings. Apply Now

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Procurement Specialist - North Johannesburg

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