Project Administrator - Department of Student Affairs Market Related - South Africa
University of Pretoria
DEPARTMENT OF STUDENT AFFAIRS PROJECT ADMINISTRATOR PEROMNES POST LEVEL 10 The successful candidates' responsibilities will include, but are not limited to: Project administration and coordination: Coordinating health and wellness project activities, managing schedules and ensuring projects deliverables are completed on time and within budget; Conducting risk analysis related to the projects, and compiling progress and monthly reports; Collaborating with stakeholders for the development of marketing material and advertising for approval; Sourcing health and hygiene products from external donors for students; Identifying students' needs and creating an awareness around burning issues; General office administration: Conducting office administration, including stationery management for all campuses; Submitting HIV statistics to the Department of Health, in consultation with management; Completing administrative duties for medical staff, including scheduling appointments, managing calendars, attending to correspondence, etc.; Completing inventory of equipment, supplies, and material used in clinic; Ensuring safe record keeping and confidentiality; Capturing the higher health data for the department; Financial administration: Capturing and following up on requisitions and purchase orders; Maintaining accurate and organized financial records, including receipts, invoices, expense reports, and financial statements; Ensuring that all financial transactions and reporting adhere to relevant financial regulations, as well as organizational policies; Reception: Rendering assistance at reception as required per rotation; Receiving visitors and determining consultation requirements for referral to the doctor or nurses; Managing appointments and intake of patients; Contacting the Security Control Room in the event of dispatching the ambulance services; Overseeing the maintenance and organization of medical facilities, and ensuring a clean and safe environment for the patients and staff; Communicating with relevant healthcare providers and support staff to relay messages, update on patient arrivals, and assist with any urgent matters. Closing date: 07 JUNE 2024 No application will be considered after the closing date, or if it does not comply with at least the minimum requirements MINIMUM REQUIREMENTS: Grade 12; A total of four years' experience in a medical office field which includes experience and knowledge of the following: Medical reception and office administration; Working in a multi-profession team; Planning health and awareness campaigns; Financial management; OR A relevant three-year National Diploma in administration; A total of two years' experience in a medical office field which includes experience and knowledge of the following: Medical reception and office administration; Working in a multi-profession team; Planning health and awareness campaigns; Financial management. REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES): Knowledge of: Health care systems; Events and project coordination; Data collecting knowledge; Customer service; Technical competencies: Project management; Administrative skills; Applied knowledge and experience of MS Word, MS Excel, MS Office and Email; Knowledge of IT programmes; Professional telephone etiquette and skills; Behavioural competencies: Interpersonal skills; Working in a multi-disciplinary medical team; Communication skills (written and spoken word); Time management; Multi-tasking; Organisational skills; Ability to prioritise; Ability to work in a diverse working environment and handling of confidentiality; Empathetic attitude; Good judgement; Ability to think on your feet; Ability to work in a dynamic, demanding environment; Leadership skills. ADDED ADVANTAGES AND PREFERENCES: Bachelor's degree in administration; Qualification in Health Promotion; Qualification in Project Management; A total of five years' experience in: Working with young adults/students at a higher education institution; Planning health care awareness campaigns; Health advice; Coordinating events; Valid driver's license. The annual remuneration package will be commensurate with the incumbent's level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.
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