Project Coordinator - Benoni
Objective Personnel
Reference: BOK004116-LA-1Project Coordinator Qualification Matric Project Admin Certificate will be an advantage Requirements 2 Years project admin and/or document control experience performing clerical tasks for projects such as scheduling meetings, managing project documents and files, and assisting the Project Engineers with project tasks Must be willing to possibly travel local and international Duties Create Purchase Orders & send to Project Engineer and/or Supplier as requested. Update filing systems of Current Projects Assist the Project Engineer with obtaining quotations for Project items Create and sent Document Transmittals via Email, Dropbox, SharePoint, or any other communication networks as per client requirements Managing Vendor Document & Drawing Registers Update VDDR’s as Document Transmittals are sent Keep track and inform the Project Engineer of Deadline Dates for the issue of Documentation Creating Lever Arch files with Covers and dividers for Engineers, Quality Department & Drawing Office Scan Electronic Copy and File Hard Copy documentation as received Distribute Delivery Notes and other documents to the relevant Office Staff Create, Print and Laminate packing lists for shipping of equipment Assist Engineers, Quality Department and Directors with typing up and formatting of documentation Send Photo Links to all relevant parties. Sort and Upload Inspection photos received from USB to Project Photo Folders on server Fill in Visa Applications and collect all necessary documentation as per Visa Requirements Contact Visa Agents to collect and submit or conduct an online application where needed. Arrange Bookings with Embassy for Biometric submittals Correspond with Staff and clients with updates Assist with Project Closures Check to make sure that documents are in order Organise paperwork as per request from Engineer Fill in the Engineers Checklist Assist with Reception duties when needed Answer calls, take messages and tend to clients Buy Groceries or Supplies for the office when needed Keep Control of Stationery Assist in filing of Archives in Storeroom & keep in neat order Assist Directors where needed R 35000 - Monthly
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