Project Coordinator Bellville - South Africa
QE Services
My client based in Cape Town (Northern Suburbs) is currently looking for a Project Coordinator to join them on a fixed term contract IT / Finance Responsibilities Financial Administration Assist in Managing programme budget and costs by updating the programme budget and execute monthly cost and projection reporting Coordinate PPO time capturing by ensuring that all relevant resources have booked their monthly time on PPO before month-end closure Manage account payments for various vendors Create and manage Purchase Orders for all contractors on the programme Resolve budget queries and report to Programme Manager Project Coordination / Support Support to programme manager and project team including managing PM diary and assisting with queries from large project team Project maintenance and updates on PPO and SharePoint and logging of issues, dependencies and risks for reporting and managing purposes on PPO Run stand-up meetings and communicate and follow up on actions and provide regular feedback to Manager e.g. daily stand-ups, Kanban Boards or Planner updates etc. Manage a small work stream within the Programme and report on progress to workstream leads, and Programme Manager Quality minute-taking and distribution within 48 hours (2 days) Interpretation and update of Project Plans and progress updates on PPO, MS Project or Planner apps from the different project streams. Accurate reporting according to standards (weekly dashboard and monthly progress reports) Maintain Programme data on PPO and SharePoint Update of demand / supply for the programme on PPO Hardware / Software orders on SRS system 5 working day SLA Coordinate issues, dependencies and risks across sub-projects Formalise Change Management process Ensure proper project completion according to administrative guidelines Update PSAMC document and follow up on deliverables Coordinates project progress reporting using project management methodology Monitoring project implementation dates and follow-up with stakeholders Arrange meetings, venues, catering, equipment set up and removal (mostly virtual) Diary management: schedule and acceptance of meetings and project specific mail administration Keep birthday, telephone or any other registers updated as required by the project Create positive influence on morale of project team Implementation Ensures the procurement of services for the project Coordinates the workload of the resources Ensure the deliverables are tracked and that progress is reported Facilitates the development of project plans Facilitates the operations of the various Steering Committees Governance Follow PMO processes Coordinate execution of the Programme in accordance with the methodology, governance and standards Completion of templates within guidelines Follow / use standards / processes / templates / filing / archiving guidelines as indicated on SharePoint If you are ready for the next exciting step in your career, and would like to apply, please send us your updated CV to review
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