Project Management Assistant - TotalEnergies - South Africa

Candidate Profile Previous experience in Renewable Energy Independent Power Producers Programme (REIPPPP) Project Bidding, Award to Financial Close, Construction and Operations Good knowledge of EPC Management National Diploma in Project Management/ Development studies/any equivalent NQF level Fluent in English and ability to speak/read/write one additional language Attention to detail Excellent communication and presentation skills with small and large groups Able to work independently Advanced Microsoft Excel skills, Microsoft Teams and Office Suite 365 skills Proven experience with Electronic Document Management System (EDMS) Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required. Knowledge of engineering documents and approval processes within projects. Working knowledge and experience in different types of filing systems and good communication and interpersonal skills Willingness to travel A valid Driver's license Activities TotalEnergies gross low-carbon power generation capacity worldwide is currently close to 10 gigawatts. TotalEnergies targets 35 GW of a renewable generation capacity in 2025 and will continue to expand its business to become a leading international player in renewable energies with a target of 100 GW by 2030. About TotalEnergies Renewables International Middle-East & Africa (TTE-RI MEA): Very competitive environment with Tier 1 renewables developers' competitors; Very large Projects - up to 2GWp. About TotalEnergies Renewables International (TTE-RI): TERI operates in a strong growth and highly competitive environment. TERI maintains a high growth rate, both organic and by acquisitions, on a global geographical scope, often relying on tight schedule complex transactions with high financial, legal and execution stakes. These stakes require permanent coordination with business entities, the Branch and Company. Context & Environment The main purpose of this position is to coordinate activities and provide administrative support to Project team: Support to Project Management Officer on all Project Phases: a. Bidding b. Award to FC c. Construction d. Operations EPC Management a. Main point of Contact for EPCs and O&Ms i. Record keeping of EPC Meeting Notes ii. Maintain database of EPC Track Record and info b. EPC RFP i. Drafting of EPC RFP ii. Follow up with relevant team members to complete EPC RFP attachments iii. Upload final EPC RFP and attachments and notify EPC iv. Meet with team and EPC to discuss the EPC RFP overview and requirements v. Check receipt of EPC RFP Deliverables and follow up on any missing items vi. Upload to SharePoint and inform relevant team members for review purposes vii. Manage review and evaluation process for shortlisting c. Coordination of EPC/O&M Agreements and maintain version control on SharePoint: i. NDA ii. Bid Bond iii. Term Sheet/ Heads of Terms iv. EPC Contract and Schedules v. O&M Contract and Schedules d. Manage and co-ordinate the TotalEnergies EPC DD process Project Trackers & Reporting a. Responsible for managing the Project Deliverables List i. Updating ii. Following up with key responsible personnel b. Timeline Trackers Procurement activities a. Assist with RSA Internal Key Component RFP`s b. Assist with all RSA Internal 3rd Party RFP`s i. Technical Advisors/Consultants c. Main Equipment Suppliers -Working together with TGP to develop procurement strategies to support Economic Development (ED) d. Support PM team e. Assist in key deliverables for the weekly Procurement meeting Document Control a. Audit site Document Control and folder structure b. SPV Database and EPC Database c. Setting up and maintaining Project Communication System supplied by the EPC Contractor and other role player, including internal distribution, archiving and storage of all incoming and outgoing correspondence. d. Setting up and maintaining Project Document Control System supplied by the EPC Contractor, including live archive and storage of all project Information and document. e. Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date. f. Assisting the project team to search and retrieving document/information in the Systems. g. Manage SharePoint/Teams Folder Structure and adherence to the requirements h. Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and QA/QC Manager. Apply Now

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Project Management Assistant - South Africa

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