Purchase Order & General Finance Administrator - Rivonia
The main duties associated with the position include the following: Working with and receiving purchase requisition instructions from project managers and company management Purchase requisition generation via Proman ERP system Purchase order generation via Proman ERP system Enforcing procedures and policies relative to the purchase requisition & purchase order process Precisely coordinate transactions and communication between the accounts payable, project managers, suppliers and administrative assistants Verify and ensure processing information is complete and accurate and captured in the required format in the correct fields Manage purchase order status for each purchase order (Open, Partially Completed, Completed, Forced to Completion, Re-opened, Cancelled) Manage purchase order changes and cancellations Communicate in good time the updated purchase order status, changes or cancellations with all transacting parties Advise transacting parties on the correct disbursement code application for each purchase transaction Generate purchase order reports for reconciliation Providing general administrative assistance to company management and accountants Ensure that transactions are correctly approved with the appropriate authority before actioning Reconciling differences in the supplier purchase order and invoicing transactions where required Report transaction irregularities to the finance manager Actioning of ad-hoc general finance related instructions received from management Participating in the various finance department responsibilities toward the company as and when required Ensure responsibilities are always carried out in good time to meet deadlines The requirements associated with the position are as follows: Matric (mandatory) with good results plus tertiary qualification (advantageous) Previous ProMan software experience (advantageous) and Microsoft Office (mandatory) Minimum 3 years work experience in a similar role (mandatory) Preference to candidates with the following skills and attributes: Aptitude for figures with a good understanding of ERP system processes Excellent co-ordination and management of multi-party transactions Ability to work under pressure with high volumes of transactions Ability to self-check calculation workings and reconcile differences Accurate with attention to detail Well organized and able to work as part of a team Approachable and friendly with good people skills
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