Pursuit Coordinator Market Related - Pretoria
iX engineers Ltd
iX engineers is seeking for pursuit coordinator who will assist the team with preparation of proposals, corporate governance, efficiency and quality standards and business systems and reporting. Proposal Preparation Assemble the master proposal submission and co-ordinate document inputs as required by the Proposal Leader, ensuring conformance with pursuit guidelines. Effectively co-ordinate proposals in support of the Company's business plan Ensure documentation is formatted, collated, and presented professionally as per client specification. Ensure delivery of proposals on time to customers and co-ordinate efforts regarding bid clarifications by customers Track and report status of all proposal elements. Corporate governance Assist to Co-ordinate CRMT of proposals. Assist to Co-ordinate signatory approvals to DoA. Assist to Co-ordinate the signing off of DoA forms by the Company Secretary Assist to Co-ordinate the final sign-off of approved rates Assist to Co-ordinate proposal sign-off by relevant HOD's and approved Managers Send/track the signed proposal to the relevant manager to send to the customer. Complete the necessary e-filing on Share-Point for auditing purposes . Efficiency and Quality Standards Promote the use of internal best practices in proposals. Maintain all templates with up-to-date information Ensure that the Company's capabilities are highlighted and brought to the attention of Proposal leaders Participate in all kick-off meetings scheduled by the appointed Proposal Leader. Create and maintain a current and easily accessible library with photographs/graphic support and commercial documents and/or quotes for use I proposals Provide formatting and writing standards support to assist the Proposal Leader in creating a compelling and market leading proposal. Obtain commercial qualifications inputs on tenders' T's and C's from the Legal Department. Co-ordinate tender file compilation and printing Business systems and reporting Follow up on bids “AWAITING REPLY” beyond 45 days with Proposal Leader to ensure accurate reporting standards of hit rates are maintained. Provide CRMT training and support to Proposal leaders Provide Share-Point support /access to “authorised” proposal teams to ensure efficient control of proposals. Ensure that successful bids are changed to project status and that relevant information is completed on CRMT Project. Compile weekly win/loss/prospect reports. Tertiary commercial or technical qualification A minimum of 5 years related experience in proposal development and support. Proficiency in using MS Office (Word, PowerPoint, Excel) is essential. Familiarity with graphics programmes and scanning/photo software is considered an asset but is not mandatory. Market Related
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