Receptionist and Assistant - South Africa
AquaPlan Pty Ltd
AquaPlan is a water treatment engineering Company based in Kempton Park, JHB. The main responsibility of this position will be to uphold typical reception duties, as well as administration assistance for general company requirements and safety. The opportunity can provide possible growth in the company, which is dependent on the candidate's work ethic, capability and potential. We are looking for someone with drive and dedication – who wants to develop themselves as well as the company. AquaPlan has a supportive and dynamic team environment, where our aim is balance and efficiency. We enjoy a good sense of humour and someone comfortable to participate in our company improvement/ growth goals. Try to showcase your willingness and personality in your application. The interview process will include a short online interview, whereafter an invite will be provided for an in-person interview. Interview will include a small test in addition to the traditional interview setting/ questions, to determine skills in: Managing different tasks at the same time Basic mathematics Excel and Word The following list provides some guidance of what to expect for the role. This can change based on current work and the candidate's capability/ expertise. Reception: Managing Front Desk Meet & Greet Clients & Visitors Handling all Office Calls, Receiving Messages & Conveying it to the Right Person(s) Scanning, Copying, Filing Handling of General Queries via Telecommunication or Email Managing Meetings Diary & Boardroom Bookings Assist in Coordinating Internal & External Company Events Managing Office Inventory such as Stationary, Office Equipment & Groceries (Stock Take & Reorder) Fleet (Services Update, Valid License Disks Update, Booking for Use & Fines) Assisting Enquiries with Tender Binding, Compiling & BOQ Comparisons Assist Management with Personal & Confidential Info & Documents Purchase Requests & Quotations Data Packs & Other File Compilation Daily Purchase Request Upload & Update to Management Liasing with Clients & Suppliers Weekly Clock Cards Expense Claims Assisting HR: Assist HR with Recruitment, On Boarding & Terminations Leave Requests Keeping an updated BBBEE Database Payroll Processing (Capturing all Employees Hours Worked Weekly) Employees Record Management Suppler Tax Invoices on Pastel Sage 50 Assisting Safety: Standing In/ Fulfilling Safety Duties when Safety Officer on Site/ Out of Office Safety File Compilation on a Weekly Basis (Physical & Electronic) Safety File Approvals Booking Medicals & Relevant Site Trainings Housekeeping Audits for Sites & Workshop Incident Investigations, Recording & Actions Taken Safety Meeting Agenda & Meeting Minutes South African Citizen Minimum Education – Matric, any higher level will be accepted (Matriculants of 2023 welcome to apply) Mathematics mark of 50% or higher OR Math Literacy of 60% or higher Microsoft Excel and Word – Intermediate Level Internet Proficiency Communication skills Planning and Time management skills Attention to detail and quality driven Hard working and willing to learn Being able to ask questions when needed Should be able to handle high pressure when required Should be able to work well in a team, as well as individually Capable of learning and developing new skills Efficient multitasking or handling different tasks at the same time Understanding and following instructions Fixed Term Contract where extension can be provided. Renumeration will be market related, as well as be dependant on the applicants experience and ableness.
Apply Now
Facebook
WhatsappRelated Jobs
Receptionist Assistant Gauteng - South Africa
AquaPlan Pty Ltd
...
Receptionist / Administrative Assistant - Centurion
...
Junior Administrative Assistant/Receptionist - Cen - South Africa
Guardian Recruiting Ltd.
...
Receptionist And Administrative Assistant Centurion - Centurion
Marvel Placement Consultants
...
Junior Administrative Assistant/Receptionist - Pretoria - Johannesburg
...