Receptionist / General Administrator Negotiable - South Africa
Simplify Recruitment
Receptionist / General Administrator needed in a Large Law Firm based in Montana Pretoria. Job Description / Duties: • To professionally represent The Company as the 1st point of call, representative in person, telephonically and or electronically. • Ongoingly manning of the reception desk and the switchboard. • Management of the booking for the boardroom. • Managing access control into the back office in terms of the POPIA act. • Arrangements of refreshments for client meetings. • The management and electronic recording of all incoming and outgoing deliveries and securing items held in custody. • The prompt processing of any sundry or general administrative duties/tasks so assigned through the employer. • Ensuring the daily tiding of both the kitchen and the office areas of cups and glasses and regular loading of the dishwasher. • Admin support to the Estate, Trusts, and Wills administrators. - Strong time management skills. - Must be VERY presentable and professional. - Ability to work in a team and under pressure. Our office has a fast-paced environment. - Ability to prioritize & conclude matters assigned within timelines set, take verbal and mostly electronic instructions, and work alongside senior staff. - Ability to communicate & correspond fluently in English and Afrikaans. - Positive Team Player, focused on business deliverables & client centric. - Timeous and accurate administration on matters assigned and in providing regular feedback on unresolved matters. - Ability to work without being micromanaged. - Computer Literate. Well versed in Outlook, Teams, Excel, Cloud, and Word. - Previous reception and/or secretarial work shall be beneficial. - Interest or previous experience in deceased estate administration shall be beneficial. - Must be able to get to and from work with own transport. Preferred Qualifications: - Grade 12 or higher. - Secretarial or Administration qualification shall be beneficial. - Previous experience in the Fiduciary industry shall be most beneficial. - Salary Negotiable
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