Receptionist / PA - 6 months FTC-Perm - - Johannesburg

KEY PERFORMANCE AREAS:

1. Reception:

Answers the switchboard, directs calls and take messages where necessary;
Receives all visitors at reception and attend to their needs;
Ensure Reception area is tidy;
Ensure visitors book is completed and up to date.

2. Procurement:

Controls stationery issues as required and replenishes when stocks are low;
Match delivery notes, service reports to purchase order and then do GRVs and file outstanding purchase orders for record keeping.

3. Administration:

Types memos and letters when requested;
Receive, sort and distribute internal and external mail;
Takes minutes when required.

4. General:

Perform ad-hoc tasks as required from time to time, which will include basic secretarial functions;
Conducting induction tests for contractors who will be working on our premises.

SHERQ:

Each employee in the organization is responsible and accountable for his/her own safety and that of their work colleagues, and to comply to all Health and Safety, Quality and Environmental Policies, Procedures, Laws and by-laws that the company subscribes to.

Note: The above points do not constitute the incumbents sole job function, the incumbent should use these points as a guideline. The incumbents direct superior can request the incumbent to complete other tasks that are in line with the job specification.

4. EDUCATIONAL REQUIREMENTSMatric