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Sales Administrator - Bloemfontein

Job Description:

This position calls for a vibrant, passionate and dedicated sales administrator to assist the sales team in selling all equipment and spares offered by the company.

Main Duties & Responsibilities:

  • General Administration Clerical Assistance
  • Providing support to Managers and Employees by assisting in daily office sales needs and managing the companys general administrative sales activities
  • Filing, answering calls, photocopying, responding to emails and scheduling meetings
  • Compiling of quotes, sales orders, invoicing and logistics
  • Project co-ordination in sales
  • Managing office sales communications
  • Preserving office sales and accounting records
  • Updating database
  • Sales Team management of call reports
  • Conducting employee training in sales if required
  • Updating and managing office sales procedures
  • Managing electronic and printed sales file
  • Engaging with clients
  • Sales Administrator duties:
  • Process quotes, orders and invoice (ensuring accuracy)
  • Contacting clients to obtain missing information
  • Liaise with the Logistics / Technical departments to ensure timely deliveries
  • Maintain and update sales and customer records
  • Show interest in monthly sales reports and growth opportunities
  • Communicate feedback from customers internally
  • Stay up-to-date with new and old products sold
  • Prepare Tenders and complete and submit as required by Sales
  • Stock Control Administrator:
  • Processing purchase orders for goods purchased from local suppliers
  • Receiving deliveries from local suppliers
  • Reconciling deliveries, waybills with purchase orders
  • Ordering and receiving stock from internal branches
  • Processing transfers
  • Reconciling transfers and waybills
  • Manage Credit Note Authorisation for returns or paperwork corrections
  • Managing monthly stock take and reconciliation of stock in all equipment stores
  • Stripped procedure reconciliation of equipment, forwarding for authority and follow up with the technical department
  • Technical:
  • Gain knowledge of basic installation technical requirements of equipment
  • Scheduling technical job installations daily
  • Retrieve site readiness confirmation from customers before installation
  • Process sales orders for extra requirements for machinery
  • Manage paperwork and records in an efficient manner in order to keep transparent records of technical requirements for each machine sale and customer
  • Debtors Clerk Administrator duties:
  • Ensuring payment terms are adhered to by customers before release
  • Allocation of payments communicated to Head Office for reconciliation purposes
  • Communicate payment terms to customers and facilitate credit applications
  • Assist Head Office to verify discrepancies and resolve clients billing issues if necessary
  • Facilitate payment of invoices due by sending reminders and contacting clients before / after delivery
  • Customer Service:
  • Answer calls and liaise with customers regarding the companys products and / or services
  • Handle difficult customers efficiently and ensure that each customer has a good experience

Educational Requirements:

  • Grade 12

Experience and Skills Required:

  • High level of computer literacy (MS Office)
  • SAP experience advantageous
  • Valid drivers license
  • Be able to work in a busy environment under pressure with deadlines
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