Sales Assistant - Gauteng, Johannesburg - Johannesburg
OTTOBAUTHENTIC LTD
Responsible for providing administrative support to the Sales and Marketing department Invoices and Payments Assist Reps and Managers daily Compile reports for Regional Sales Managers regarding, product codes, bricks, customers and prices on an ad hoc basis. Compile rep and Managers local expenses Inland Managers - check, authorize, copy, cheque requisition, copies, capture and send to finance for payment. Handle all admin relating to country trips, bookings and confirmations and summary report Assist all reps and managers with queries and problems. Ensure Rep's PDA's are in working order all the time in order for them to do their work on a daily basis - which includes the following: (Ensuring new reps receive a PDA and sufficient training, ensure availability of spare PDA's, attend to queries,) Handle booking of all boardrooms for meetings Assist with the arrangements of conferences, meetings and cycle meetings(including National Sales Conference) Ensure there is always sufficient cutlery, serviettes, trays, refreshments and snacks in boardroom and replenish when necessary. Ensure Medpages Customer Files are updated weekly and communicate any changes via e-mail to Medpages (address, new customers, deceased customers etc) this also involves loading updates onto the management system to change details on reps PDA's. Ensure all relevant people making use of the courier service has access to e-waybills on the website. Responsible for the renewal and arrangement of petrol cards for relevant people in the Company including the filing of acknowledgements, this also involves attending to queries Desired Skills: Highly Computer Literate Advanced Knowledge in Microsoft Word Excel PowerPoint and Outlook Office Publisher Orderwise Good Organisation Skills Financial Acumen Pharmaceutical Experience Desired Work Experience: Less than 1 year Pharmaceutical Manufacturing 2 to 5 years Representative / Sales Consulting Desired Qualification Level: Degree
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