REQUIREMENTS

Matric, relevant qualification - Advantageous
3-5 years experience in similar role
Syspro Knowledge - Essential
Strong financial acumen
Ability to converse in English and Afrikaans
Reliable transportation

DUTIES

Reporting to the Head of Sales
Prepare meeting minutes for the Sales and Production Planning & Control
Uploading quotes and invoices to Syspro
Create a file once an order is received and insert all documents inside
General Admin: Travel plans, quotes, bookings, business cards etc.
Assisting with corporate on future exhibitions: quotes, updating budget etc.
Updating the Customer Database, liaising with Logistics
Attend both meetings and take the minutes.
Communicate minutes and action items to responsible parties after meeting
Follow up on progress of above and prepare for meeting
Customer Complaints
Responsible for Customer complaint registration
Create Proformas and invoice duties for Local and International clients
Open Order Proformas after acceptance by customer or notice by sales
Create and maintain Shipping Instructions
Create New Customers on Syspro
Update/maintain Customer profiles on Syspro
Load requisitions travel expenses and general administration such as business cards
Assist sales with the credit note application forms If re-invoice is required a new proforma is to be made on Syspro
Marketing Administration
Get marketing quotes
Manage advertising schedule
Update website where needed
Arrange for new ad or brochure designs with graphic designers
Arrange for translations for adds, website and brochures
Prepare invoice and proof or works with PO`s for payment
Load requisitions Marketing expenses
Compile marketing budget annually
Arrange and manage trade shows
Responsible for website updates and pamphlet designs and adverts
Manage both social media accounts: LinkedIn and Facebook weekly
Managing and upkeep with product spec sheets of all products: liaising with Engineers
Manage and upkeep with HD photos of all products
Promote New product development
Market research and new market segments- Example - retail and construction
Follow any reasonable instructions / requests from management and/or superior alike at all times