DUTIES AND RESPONSIBILITIES:
Contact approved suppliers for purposes of work flow and/or to quote on restoration
Ensure all incident are logged on the Occurrence Book (OB) as per Company procedure
Report to your line manager should any of the electronic equipment in the reception fail or go into down time
Ensure access control in and out of the building.
Deal with queries from the public, customers and visitors.
Manage and handle all parking and parking related queries including reporting on daily parking ratios
Immediately report any suspicious behaviour to the line manager and the head officer immediately and ensure OB entries are logged at all times
Manage all mail
Manage the visitor programme and record visitors to the building
Loading of maintenance and other such like onto the Companies App
Execute any ad hoc tasks and responsibilities assigned to you, as per order of management.
Be available to support the Facilities and Maintenance Administrator should the need arise
Matric or international equivalent
Certificate/Diploma in office management and/or related
Secretarial and reception experience (minimum of 3 years)
EXPERIENCE & SKILLS:
At least 3 years in managing corporate reception
Client service experience
Computer knowledge (Microsoft office package) (excel knowledge an advantage)
Verbal and written communication skills