Senior Officer: HR Operations P9 - Sol Plaatje University - Kimberley

Purpose The purpose of this position is to provide general HR administrative support in the areas of recruitment and selection, human resources administration, benefits, and data maintenance Minimum Requirements Degree (NQF 7) or Diploma (NQF 6) in HRM 3 years and more generalist human resources experience 2 years and more supervisory experience Recommendation Exposure to HR practices in a Higher Education environment ITS experience would be an added advantage Duties and Responsibilities Provide advice to line managers on the interpretation and application of the recruitment and selection policy/procedures and related labour legislation Provide advice to line managers, and election committees on best practice recruitment and selection methodologies Provide advice to line managers and selection committees on their recruitment and selection activities e.g.: recruitment methods advertising methods resume review interviewing techniques selection techniques of remuneration and benefits Evaluate the need for the role/job against the strategic plans and budget Ensure that the position to be recruited has a current job description and has been evaluated in accordance with job evaluation procedures Ensure that the necessary authorisation/sign-off to recruit has been obtained from relevant parties Evaluate recruitment and selection criteria to ensure conformance to professional, statistical, and testing standards, recommending revision as needed Assist line managers with the compilation of EE plans with their respective Schools and Departments Ensure compliance to SPU, School and Department EE plans and targets Conduct recruitment processes advertising processing of applications creation of job files short listing of candidates setting up of selection committees Serve on the selection committee as panel members Serve as a secretariat in the recruitment process Arrange competency-based testing Ensure the receipt of the referee and other reports timeously Ensure appropriate correspondence to selection committees and candidates. Provide feedback to candidates on selection decision Prepare documentation for Executive approval (includes recruitment and selection process reports and recommendations for approval) Remuneration and Administration Advise line managers on employee remuneration Advise line managers on the HR aspects of organisational design and restructuring processes Communicate deadlines to clients Deal with staff remuneration and administrative queries Advice and review Manager/supervisors on monthly claims (Overtime claims and part-time claims) Advise on appropriate performance improvement measurements related to probation processes Provide customized system reports Conduct quality reviews of system reports, identify and report on anomalies Review HR advice to the payroll of sub-ordinates General HR Administration Coordinate the administration and implementation of all leave processes and attend to leave queries Ensure that terminations (retirements, resignations, etc.) are dealt with according to policy and procedure Coordinate the exiting process of employees Receive and verify all part-time contract appointments and claim forms and forward to HR Administrators for processing Coordinate the administration and implementation of all pensions, medical, and group life processes and attend to staff-related queries Advise on any other salary matters Ensure the safekeeping of all required documents for record-keeping purposes Attend to general queries Process benefit claims of staff members associated with Pension Group life Medical Resource Management: Human Resources (Supervision) Oversee junior HR Operations staff Allocation of workloads to junior staff Provide input into job descriptions of junior staff Oversee the operational activities of junior staff Participate in the recruitment process for positions in HR Operations Oversee the overall performance of junior staff for performance agreement purposes. Manage the development, mentoring and coaching of junior staff. training, development, Manage employment relations (grievance, discipline, and conflict resolution) Oversee the leave of junior staff (planned and unplanned) Ensure that staff records are kept up to date Personal/professional development Keep abreast of developments within the HR discipline and its implications for SPU Keep abreast of developments in professional conduct at SPU Register as a member of professional bodies to keep abreast of all developments (where appropriate) Engage in current professional development activities e.g., improve qualifications, ongoing development required by a professional body Monitoring, Evaluation, and Reporting Generate staffing information for input to reports (e.g. placements, exits, etc) Analyse and interpret HR data and provide input to HR reports (e.g. EE plan, Skills Plan, HR-related trends, etc) Co-develop and maintain School/Department management information solutions with other colleagues for the purposes of planning and decision-making E nquiries can be made via email at spurecruitspu.ac.za Assumption of duties: As mutually agreed to upon acceptance of the appointment. The University reserves the right not to make an appointment. This position may be subjected to assessments. Women and people with disabilities are encouraged to apply. Note: Sol Plaatje University (SPU) is dedicated to meeting its Employment Equity targets. Apply Now

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Senior Officer: HR Operations P9 - Kimberley

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