Senior Payroll Officer N000062 - Potchefstroom
North-West University
NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS) DIVISION: FINANCE AND FACILITIES DEPARTMENT: PURCHASE AND PAYMENTS POSITION NUMBER: N000062 VACANCY: SENIOR PAYROLL OFFICER PEROMNES GRADE: P10 EMPLOYMENT TYPE: PERMANENT APPOINTMENT PURPOSE OF THE POSITION: To ensure the effective and efficient coordination and reconciliation of payroll inputs, processing of statutory and other third-party payments. Providing a responsive and accurate client advisory service on payroll matters to the University KEY RESPONSIBILITIES: Payroll Accounting · Review, analyse, recommend and implement best-practice payroll, benefits and tax procedures. · Perform and submit for approval the following reconciliations and payments within prescribed timelines: o Payroll related control account o EMP 201's – UIF, Skills Levies, PAYE o Gross to net report before posting to General Ledger to ensure timely and accurate transfer of funds. o Control accounts to the General Ledger o Third Party Payments o Deductions, including Voluntary, Involuntary and Fringe Benefits o SARS penalties · Prepare, balance and submit deduction reports. · Balance Nett Earnings and deductions of the monthly payroll. · Balance Gross to Net to the General Ledger to ensure all transactions are costed correctly. · Reconcile EFT and rejections totals to the General Ledger. · Prepare and submit schedules, analysis and reconciliations to Internal and external auditors. · Process all Third-Party Payment e.g. Medical Aid, Pension Fund, Financial Institutions etc. · Process Statutory Payments when Payroll Manager is not available e.g. EMP 201 and penalty payments to SARS. · Process manual payments to employees e.g. Advances, Rejections and Cash Focus returns. · Create and submit Journal entries to correct control account and other related accounts. · Analyse, prepare and submit SARS penalties and medical aid schedules to People and Culture: Operations for capturing. · Create and submit foreign payments. · Accurate & timely payment of salaries. Quality reports and Controls · Develop, implement, maintain and review reports (Quality Controls) to ensure correctness of data. · Perform regular payroll checks to ensure data integrity. · Monitor, analyse and report on all payroll related variances, i.e. items that fall outside of the normal distribution of payroll, fluctuations in payroll-related expenses, total tax paid, Pension fund payments/deductions. · Identify and report duplicate banking details. Take remedial action where required. · Monitor, confirm and report duplicate income tax numbers. Take remedial action where required. · Confirm performance bonuses paid according to the University's policy. · Confirm and report multiple costing. · Validation of all information to ensure that no unauthorised payments are made. · Implement auditors' recommendations and controls as per audit report. · Review and confirm People and Culture: Operations' variance report. Customer Service, Communication and Reporting · Build, support, and maintain healthy, diverse internal and external relationships to ensure achievement of departmental goals. Implement remedial actions where required, i.e. SARS, Medical Aids Pension Fund, and Insurances. · Inform People and Culture on payroll rules and regulations. · Provide professional advice and service to all NWU staff in respect of tax queries and Payroll related issues. · Provide a responsive, accurate client advisory service on payroll matters. Payroll Administration · Prepare and provide accurate and timely reports e.g. reconciliations, schedules and proof of payment to Third Parties · Compile and submit reports as required by external companies e.g. Financial institutions and Government Departments · Calculate and submit financial year end totals to the Finance department KEY FUNCTIONAL/ TECHNICAL COMPETENCIES: · Business Ethics and applying company policies, procedures and processes. · Understanding and application of a Payroll system e.g. Oracle will be an advantage. · Perform Payroll related accounting Practices. · Understanding and application of Tax legislation, UIF and COIDA. · Understanding and application of Company fringe benefits. · Computer literacy including MS Office (Word and Excel) and E-mail. · Thorough knowledge and understanding of labour relations. KEY BEHAVIOURAL COMPETENCIES: · Analytical and mathematical reasoning - problem solving. · Team effectiveness - time management, managerial leadership. · Customer service - interpersonal skills. · Results driven. · Ability to work under limited supervision. · Decision making skills. · Critical thinking skills. · A bachelors' degree / Advanced Diploma (NQF Level 7) in Payroll Administration or equivalent. · A minimum of 3 years' Accounting Payroll experience. ADDED ADVANTAGES: · A B. Com degree (NQF Level 7) in Accounting. · A minimum of 5 years' Human Resources experience. REMUNERATION: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines. ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Ms Petro Wessles 018 299 4984 ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Mr Thabang Makgotloe: 018 299 4412 CLOSING DATE: 07 June 2024 PLANNED COMMENCEMENT OF DUTIES: As soon as possible Kindly take note: applications must be submitted online through the official NWU vacancy website. Incomplete applications and those submitted through any other platform will not be considered. The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan. The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only. If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
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