Shipping Coordinator - Port Elizabeth
KEY PERFORMANCE AREAS SHIPPING OPERATIONS AND ADMINISTRATION (30%) · Develops and executes the Shipping plan. · Aligns agreements and improvement projects with Planning and Logistics plan and strategy, budget and applicable legislation. · Plans and organises with Transporters service providers, the resources (vehicles) required to load and transport product. · Plans loads towards maximising the optimal utilisation of deck-space and load-mass of vehicles. · Plans all shipments in accordance with customer requirements (distribution instructions, STO’s and specific allocations). · Coordinates and maintains integrity of Goods in Transit. · Supplies OEM customers in line with required JIT and Kan-ban protocol, as and where applicable. · Manage the process of invoicing as well as preparation of all documentation for products shipped. · Execute all export related administration as per governing rules and regulations and legislation, applicable to various Incoterms, Customers and Countries shipped to. · Daily capturing and processing of data, as well as assistance in any administrative matters when needed. · Manage the loading of all trucks and containers as per SOP’s. WAREHOUSE OPERATIONS (20%) · Formulizes and implements policies and procedures towards the process of continuously improving the Warehouse and Shipping Department operations. · Co-ordinates and directs methods and systems to ensure maximum security is maintained in the warehouse and despatch areas to minimize damage or loss on route. · Co-ordinate and ensure accuracy of receipt of product into Shipping Department as well as posting of transactions to SAP timeously. · Executes the process of confirmation of all finished product and receipt into Finished Goods. · Controls inventory accuracy through cycle and month-end counts. · Maintains FIFO on selected products. · Ensures product, materials and equipment preservation. · Conducts inspections, audits and maintains related / relevant administration. · Monitors inventories and implement appropriate action to rotate / manage redundant or slow moving stock, prevent obsolescence. · Investigates incidents of poor inventory accuracy and stock-outs, formulizes and implements corrective and preventative action. · Coordinates storage and transport to / from off-site storage of materials (when applicable), and related costs. · Ensures effective preservation and maintenance of buildings, tools and other facilities at all times. · Participate in all training with objective to upgrade working skills, develop methods and systems as well as keeping abreast with developing technologies in the Inventory Control field. QUALIFICATIONS MINIMUM Diploma in Logistics- or Warehouse Management or related fields (NQF 6) EXPERIENCE MINIMUM Up to 5 years’ experience in Shipping and Logistics in the Manufacturing environment of which: Up to 3 years should be at Supervisory level TECHNICAL COMPETENCIES (Knowledge/Systems/Legislation) Computer Literacy (MS Office Suite) SAP, ERP Systems and job-specific software systems Knowledge of relevant Business Processes Knowledge of relevant Production and Logistics Processes and Practices
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