STORE MANAGER MANUFACTURING - Bloemfontein
Purchasing
Sourcing and procurement of maintenance, repair, operational and ad hoc requirements
Capture purchase requisitions and create purchase orders
Draft a scope of work when required with guidance from the relevant departments
Ensure market related pricing of all goods and services
Request order confirmations for all orders placed
Follow up with suppliers to ensure that orders are processed and delivered on time and in full
Arrange documentation for COD and CIA purchases and submit to accounts for payment
Be aware of low supplies in Stores to ensure purchase orders are placed in advance of stock outs
Work with internal stakeholders to determine and maintain inventory levels
Monitor potential stock out caused by delivery delays, strikes, material shortages etc. and take necessary actions to ensure availability of materials
Request outstanding invoices and submit for receipting
Perform troubleshoot on all invoice and price issues along with delivery related problems
Monitor all returns to suppliers and coordinate with the Finance, Stores and Warehousing departments
Suppliers
Maintain effective relationship with internal and external stakeholders
Evaluate performance of all vendors and goods delivered and make recommendations to improve processes for the buying process
Manage all communication and negotiate with suppliers on price and other purchasing variables
Ensure all new suppliers comply with the vendor on boarding procedure and conduct relevant CIPC check
Reporting, Data and Document Governance
Update and maintain procurement master data
Ensure all procurement related documents are filed systematically
Key performance areas (to translate into a measure of success)
Stock Takes
Stock Transactions
Ensure execution of all functions to be at the highest level of quality with continuous identification and implementation of improvement initiatives
Maintains a neat, tidy, and structured environment which complies with occupational health standards
Ensure a safe working environment by adhering to all Health and Safety policies. Identify any risk within the department and report these to your manager
Ensure a proper filing system of all required documentation for auditing purposes
Build and maintain highly professional relationships with co-workers and suppliers
Comply with business policies and procedures
Stock Takes
Ensure stock takes are performed
Maintain an accurate record of all active warehouses to ensure monthly counts are performed
Keep filing system of all approved and signed off stock counts
Transfer stock to branches, warehouses, and mobile vans
Processing of warehouse transactions
International Invoices preparation
Ensure sign off on all relevant invoices prior to hand in to Finance for payment
Comply with business system policies and procedures and ensure that such are enforced and adhered to
Ad-hoc
Ensure compliance with company policy and procedure.
Provide additional support to the team as required.
Desired Experience & Qualification
Experience:
2 years’ Experience in maintenance or inventory environment as data capturer or administrator (Procurement)
2 years’ Experience in administrative tasks and implementation of auditable filing systems
2 years’ Experience in a parts store
2 years’ Experience in dealing with suppliers
Knowledge of Pastel evolution will be advantageous
General Mechanical and electrical knowledge
Must have knowledge of:
MS Office Excel and Word
Stock processing/administering knowledge
Good knowledge of Stock taking procedures and principles
Skills:
Acceptable English verbal, reading and written skills
Strong administration and coordination skills
Fast learner of processes, procedures, and systems
Strong communication skills with the ability to communicate at all levels within the company
Knowledge sharing abilities
Above average attention to detail
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