Yes4Youth Programme Buyer Administrator - Central Johannesburg
andBeyond
OUTPUTS: Liaising with lodges on all matters concerning their orders Maintaining excellent relations with lodges Maintaining excellent relations with all suppliers Installation of projects if required Ensure that all project costs pull though correctly to finance tracking tools Work with logistic to ensure that orders come in on time to get on trucks Processing all orders from the relevant lodges whether it be operational or project procurement - Processing these in Panstrat from quote to finalising Completing the purchasing and following up on any products once the order is confirmed Ensuring all orders and original invoices are received for orders placed and following up any outstanding documents Co-ordinating any pre-payments of orders with Finance Ensure supplier details are updated with the Admin team in order to update Panstrat Sending updated Panstrat reports to the lodges on the status of their orders Interaction with colleagues, lodges and suppliers Backup for colleagues when they are away from the office Work closely with the Design Team and the Brand team – product development, projects, costing for budgets, updating buyer’s guides Project co-ordination, costing project budgets, booking flights for contractors, suppliers and design team. KNOWLEDGE REQUIRED: A good knowledge of or previous experience in lodge operations Computer literate – MS Office, Microsoft Excel & Word, Panstrat an advantage Working experience in buying and warehouse environment SKILLS/COMPETENCIES REQUIRED: Communication skills and fluent in written and spoken English Organisational skills which include time management and prioritising of tasks Excellent managerial skills Self-confident and self-motivated – must enjoy working with people Ability to solve problems, work under pressure and meet deadlines High level of accuracy and attention to detail Methodical – ability to accept routine and mundane tasks Good negotiating skills Excellent administration and time management skills Driver’s license PERSONAL CHARACTERISTICS Good interpersonal skills Polite and professional attitude Show patience and perseverance Sense of urgency High energy Flexible and adaptable Passionate about service Diligent and self-motivated Decisive Proactive and constantly seeking to enhance systems and service levels Willingness/ability to share information and teach and inspire others Team player We reserve the right not to make an appointment. YES4YOUTH CRITIRIA Must be a South african Citizen Must be African Must be 27 years old or younger before 01 May 2024 Must have Matric or a higher qualification Must not have been apart of a Y4Y programme previously
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