Yes4Youth Programme Buyer Administrator - Sandton
OUTPUTS:
- Liaising with lodges on all matters concerning their orders
- Maintaining excellent relations with lodges
- Maintaining excellent relations with all suppliers
- Installation of projects if required
- Ensure that all project costs pull though correctly to finance tracking tools
- Work with logistic to ensure that orders come in on time to get on trucks
- Processing all orders from the relevant lodges whether it be operational or project procurement - Processing these in Panstrat from quote to finalising
- Completing the purchasing and following up on any products once the order is confirmed
- Ensuring all orders and original invoices are received for orders placed and following up any outstanding documents
- Co-ordinating any pre-payments of orders with Finance
- Ensure supplier details are updated with the Admin team in order to update Panstrat
- Sending updated Panstrat reports to the lodges on the status of their orders
- Interaction with colleagues, lodges and suppliers
- Backup for colleagues when they are away from the office
- Work closely with the Design Team and the Brand team product development, projects, costing for budgets, updating buyers guides
- Project co-ordination, costing project budgets, booking flights for contractors, suppliers and design team.
KNOWLEDGE REQUIRED:
- A good knowledge of or previous experience in lodge operations
- Computer literate MS Office, Microsoft Excel & Word, Panstrat an advantage
- Working experience in buying and warehouse environment
SKILLS/COMPETENCIES REQUIRED:
- Communication skills and fluent in written and spoken English
- Organisational skills which include time management and prioritising of tasks
- Excellent managerial skills
- Self-confident and self-motivated must enjoy working with people
- Ability to solve problems, work under pressure and meet deadlines
- High level of accuracy and attention to detail
- Methodical ability to accept routine and mundane tasks
- Good negotiating skills
- Excellent administration and time management skills
- Drivers license
PERSONAL CHARACTERISTICS
- Good interpersonal skills
- Polite and professional attitude
- Show patience and perseverance
- Sense of urgency
- High energy
- Flexible and adaptable
- Passionate about service
- Diligent and self-motivated
- Decisive
- Proactive and constantly seeking to enhance systems and service levels
- Willingness/ability to share information and teach and inspire others
- Team player
We reserve the right not to make an appointment.
***YES4YOUTH CRITIRIA***
- Must be a South african Citizen
- Must be African
- Must be 27 years old or younger before 01 May 2024
- Must have Matric or a higher qualification
- Must not have been apart of a Y4Y programme previously
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