Accounts Payable Clerk - Johannesburg
QUALIFICATIONS AND EXPERIENCE
o Matric with the relevant qualification or an adequate amount of experience
o Minimum of 3 years practical experience in accounts payable
o Working experience on Syspro
o Microsoft Excel, intermediate level
MINIMUM SKILLS AND ABILITIES REQUIRED
o Ability to work well in a fast paced and detail-orientated environment
o Great time-management abilities
o Excellent communication and interpersonal skills
o Problem-solving aptitude
o Strong ethics and reliability
o Relevant legislative knowledge
ROLES AND RESPONSIBILITIES
Invoicing
o Match invoices to appropriate purchasing orders.
o Ensure creditors vat number is included on invoices.
o Ensure correct company name and details.
o Ensure that debts are paid in a timely manner.
o Use Syspro to capture suppliers invoices.
o Ensure that the correct supplier is paid the correct amount.
o Obtain an original letter from the bank confirming suppliers bank details before loading a new beneficiary.
Administration
o Complete form to create new suppliers and update changes.
o Complete credit applications and forward to head office to review terms and conditions.
o Open incoming mail and distribute.
o Receipt cash received and deposit.
o Process cheque requisitions.
o Check security Grn's for stamp and numeric sequence.
o Scan proof of payments to suppliers.
o Ensure that all documents in filing rooms are in order and easily accessible for audit purposes.
Reconciling, reporting and analysis
o Reconciliation of supplier accounts is crucial to the on-going monitoring of documents to be paid.
o Ensure accurate allocation of transactions, including account payments, as incorrect allocation could lead to
misleading information being provided to management which could then adversely affect decision making.
o Receive, reconcile, and control production of monthly supplier invoices and reports from the computer
system and verifies the status of the accounts.
Liaising
o Establish and maintain sound relationships with suppliers to facilitate the smooth management of the
account.
o Communicate frequently with staff and suppliers both verbally and in writing on matters relating to
accounts payable transactions.
o Act as a liaison between departments and suppliers.
o Follow up with departments for outstanding orders.
o Follow up with suppliers for outstanding invoices.
o Resolve all queries.
Compliance
o Accurate and timeous processing of invoices in compliance with SARS regulations and in accordance with
the company Policy & Procedures.
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