Administrator: Legal - Pretoria
City Property
The purpose of the job is to assist the legal department with administrative tasks: 1. Prepare / Invoices / Statements / Budget Report. 2. Booking of meeting & meeting venues. 3. Responsible for other projects e.g social events, community projects, office events – as requested. 4. Manage Filling room. 5. Effective and timeously addressing queries and resolve problems, this applies to both internal and external customers. 6. Ensure effective communication with internal and external customers. 7. Print, compile and produce delegate letters / files / booklets and materials according to agreed client standard. 8. File procedures - file and retrieve all documents. 9. Open litigation files and update status on MDA. 10. Updating the legal library of Acts & rules of various legislation. 11. Prepare ad hoc payments. 12. Assist the Internal Auditing department with Admin work. Working conditions: Mostly Office Based. Limited Travelling will be required. Qualifications & Experience: 1. Matric Certificate required. 2. At least ONE years’ experience in administrative functions required Skills & Knowledge Required: 1. MS Word / MS Office / MS Excel Personal Attributes: 1. Problem solving – find solutions when emotions are involved. 2. Reality testing – be objective; see things as they really are. 3. Impulse control – resist or delay impulse to act. 4. Flexibility – adapting emotions, thoughts, and behaviors. 5. Stress tolerance – coping with stressful situation. 6. Interpersonal relationships – building mutually satisfying relationships. 7. Empathy – understanding & appreciating how others feel. 8. Independence – be self-directed and free from emotional dependency. 9. Assertiveness – communicating feelings and beliefs; being non-offensive. 10. Leadership – willingness to lead, take charge of situations, offer opinions and directions to others. 11. Social confidence – be self-assured and at ease with people in all types of social situations. 12. Persuasion – negotiating, selling, influencing, and attempting to persuade people or trying to change the point of view of others. 13. Multitasking – dealing with several activities at a time, enjoy being given new tasks before they have finished another. 14. Teamwork – cooperation with others, good-natured attitude and encouraging people. 15. Persistence – sticking with tasks, not giving up, dislike leaving things unfinished. 16. Rule following – adhere to rules and strictly follow work regulations. 17. Attention to detail – focus on details, strive for perfection and be well organized. 18. Planning – enjoy making detailed plans and long-terms plans. 19. Innovation – creative and open-mindedness. 20. Analytical thinking – like solving complex problems, carefully analyze information and use logic to address issues and problems.
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