A specialist warehouse and distribution company has an exciting opportunity for an experienced, customer service-oriented Assignee Clerk in the Eastern Cape

The Assignee Clerk is responsible for managing the working hours of outsourced employees, providing daily capturing of new assignee take-on forms (pakkies), termination documents, and status change documents of assignees on Time and Attendance system as well as providing support for the Administration role.

Matric / NQF level 4 Equivalent
HR qualification or equivalent advantageous.
Computer literacy must be Familiar with Word, Excel, and Outlook
Proven experience as an assignee clerk or other clerical position
Familiarity with office procedures and basic accounting principles
Working knowledge of office devices and processes

HOURS MANAGEMENT

Manage Time and Attendance for all TES employees in the DC
Capture overtime for all TES employees in the DC
Ensure that employee borrowing, transfers, status changes, promotions, terminations, and new engagements are actioned on SAP
Edit time punches and manage unauthorized time on WFM (TA) system
Generate and capture Admin employee registers
Schedule TES employees per shift on WFM
Check invoices to ensure that correct rates are being allocated to the correct designations
Ensure that all new employees are loaded on biometrics to grant them access to the DC
Generate and distribute time card and raw punch reports to the TESâ€™s companies to resolve queries i.e. Overtime, short hours, etc.
Ad hoc duties from the Operations manager and Personnel officer.

ADMINISTRATION AND REPORTING

Check and facilitate the exception report on WFM
Facilitate the close of the pay process
Check and verify agency hours and invoices
Ensure all employee documentation is filled as per the SOP
Generate monthly reports (FTE, Headcount, staff movement, and hours worked) for staff movements purposes

CLIENT RELATIONSHIP MANAGEMENT

Attend formal meetings at a client with the Personnel officer when required
Liaise with client Head office by raising IT-related incidents and TA system-related queries

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