Creditors & Cashbook Clerk - Ottery, Cape Town - Ottery
Our client based in Ottery, Cape Town is looking for a Creditors & Cashbook Clerk. This will be a contract position with the possibility of becoming permanent. Cashbook Responsibilities: Capture and Allocate Creditors Payments: Accurately record and allocate payments received from creditors based on remittance information. Allocate Incoming Funds in Syspro: Utilise accounting software (e.g., Syspro) to allocate and categorise incoming funds accurately. Allocate Incoming Funds to the Bank: Ensure that all incoming funds are appropriately assigned to the correct bank accounts. Load Foreign Payments: Input and process foreign payments in the banking system, adhering to all necessary documentation requirements. Load Investec Payments: Manage the loading and processing of payments involving Investec accounts. Daily Bank Balance Email: Generate and send daily email notifications regarding the current bank balances. Save Bank Statements: Maintain a systematic record of bank statements, ensuring they are securely saved and organised. Other Bank Accounts Processing: Handle transactions and financial activities related to additional bank accounts as needed. Cashbook Responsibilities: Supplier Onboarding: • Collaborate with the supplier management team to onboard new suppliers. • Collect all necessary supplier information, verify their credentials, and set up their details in the accounting system. Invoice Processing: • Receive and review invoices from suppliers. • Accurately process and record invoices in the accounting system. • Verify the accuracy and validity of invoices, checking for discrepancies and resolving any issues with suppliers before payment. Payment Processing: • Schedule payments to suppliers according to agreed-upon payment terms. • Load electronic payments • Ensure timely and accurate payments to suppliers to maintain good relationships. Supplier Communication: • Serve as a point of contact for supplier inquiries related to payment status, remittance details, and any other accounts payable matters. • Address any payment • inquiries or issues raised by suppliers. Reporting: • Prepare regular reports on accounts payable status, outstanding payments, and payables ageing for management review. Supplier Reconciliation: • Reconcile supplier statements with company records to ensure accuracy. • Investigate and resolve discrepancies between records. Record Keeping: • Maintain accurate and up-to-date records of all accounts payable transactions. • Ensure proper documentation for audit and financial reporting purposes. Supplier Management: • Manage relationships with suppliers • Address any inquiries or issues related to payments and invoices. Requirements: Stock experience with stock. Syspro experience is required. Must have experience with foreign payments. Matric (NQF level 4) or equivalent qualification. 3-5 years of creditor experience in a manufacturing environment. Ability to handle multiple tasks and prioritise effectively. Works well under pressure to meet deadlines. Demonstrates high integrity and maintains confidentiality with sensitive payroll and financial information. Strong planning and organizing abilities to manage creditors' tasks efficiently. Basic accounting knowledge and experience in performing reconciliations. Meticulous attention to detail to ensure the accuracy of creditors' data. Comfortable working with various software systems and processes. Takes ownership of responsibilities and delivers accurate results. Confident in expressing ideas and opinions constructively. Driven to achieve targets and meet objectives. Works collaboratively as part of a team to achieve common goals. Demonstrates strong problem-solving skills and makes informed decisions. Excellent oral and written communication skills to interact effectively with colleagues, suppliers, and other stakeholders.
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