Executive Assistant - Johannesburg
Education and Experience Required:
5 years or more years of hands-on experience as an office or project administrator or coordinator,
At least 5 years involved in complex multidisciplinary project environments or multiple projects/programmes in the financial services and banking industry.
Tertiary qualification relevant to the role.
Knowledge
Advanced Microsoft 365 suite of products (Visio, MS Project, Excel, PowerPoint, Word.)
Provide overall office and administration support.
Performing administrative functions such as organising and coordinating meetings, planning sessions, and workshops.
Diary management and logistics for the executive, within time requirements.
Ensuring that meeting rooms are prepared, and all technology is functional to allow for effective engagements.
Record minutes, decisions, risks, issues, and actions at meetings and on-time distribution of all documentation/reports and filing of documentation.
Keep action logs and follow up on agreed actions from meetings.
Handle general communication and administration activities.
Assist with and prepare reports, dashboards and presentations as required for the office of the executive.
Knowledge of financial processes (e.g., invoicing and budgeting).
Skills:
Strong stakeholder management.
Analytical thinking and problem-solving skills.
Detail-oriented.
Ability to integrate strategy and operational components into cohesive execution.
Personal organisation and time management.
Good communication skills (verbal and written).
Good interpersonal and consultative skills.
Strong facilitation and presentation skills.
Ability to work independently.
Ability to work under pressure and on multiple priorities as the same time. Apply Now
5 years or more years of hands-on experience as an office or project administrator or coordinator,
At least 5 years involved in complex multidisciplinary project environments or multiple projects/programmes in the financial services and banking industry.
Tertiary qualification relevant to the role.
Knowledge
Advanced Microsoft 365 suite of products (Visio, MS Project, Excel, PowerPoint, Word.)
Provide overall office and administration support.
Performing administrative functions such as organising and coordinating meetings, planning sessions, and workshops.
Diary management and logistics for the executive, within time requirements.
Ensuring that meeting rooms are prepared, and all technology is functional to allow for effective engagements.
Record minutes, decisions, risks, issues, and actions at meetings and on-time distribution of all documentation/reports and filing of documentation.
Keep action logs and follow up on agreed actions from meetings.
Handle general communication and administration activities.
Assist with and prepare reports, dashboards and presentations as required for the office of the executive.
Knowledge of financial processes (e.g., invoicing and budgeting).
Skills:
Strong stakeholder management.
Analytical thinking and problem-solving skills.
Detail-oriented.
Ability to integrate strategy and operational components into cohesive execution.
Personal organisation and time management.
Good communication skills (verbal and written).
Good interpersonal and consultative skills.
Strong facilitation and presentation skills.
Ability to work independently.
Ability to work under pressure and on multiple priorities as the same time. Apply Now
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