Junior Receptionist - South Africa
Must be fluent in English and Afrikaans. Responsible for the provision of an effective office administration and support function Process and prepare memos, correspondence, travel vouchers, or other documents. Perform administrative support tasks such as proofreading, transcribing handwritten information, and operating calculators or computers to work with pay records, invoices, balance sheets and other documents. Assist Creditors with the collection of cheques and ensure all cheques collected are signed for Examine computer printout by making sure people do not abuse facilities e.g. dialing unnecessary international calls etc. thus saving the company money Ensure consumables such as stationery and refreshments are always in stock and available Responsible for assisting employees and management with faxing, emailing and courier of documents and parcels Ensures all consumables such as stationery, promotional products etc. are always in stock and available to the manager Facilitates and co-ordinates information retrieval for multiple sources in order for the manager to compile necessary reports and statistical analysis Responsible to take notes or dictation at meetings and to provide general administrative assistance during presentations and meetings Responsible for the production of documents, briefing papers, presentation and reports Responsible for the effective provision of a general front desk and reception function Keep a current record of staff members' whereabouts and availability. Perform duties such as taking care of plants and straightening magazines to maintain lobby or reception area. Schedule space and equipment for special programmes and prepare lists of participants. Collect, sort, distribute and prepare mail, messages and courier deliveries. Provide information about establishment, such as location of departments or offices, employees within the organization, or services provided. Analyze data to determine answers to questions from customers or members of the public. Transmit information or documents to customers, using computer, mail, or facsimile machine. Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations. Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments. Assist in the preparation of boardrooms for meetings ensuring appropriate equipment is available and accessible Assist in the arrangement of catering and refreshment requirements for meetings Qualifications National Certification - Office Administration National Certification - Reception Grade 12
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