Office Administrator/PA - Cape Town City Centre
Requirements:
Responsibilities:
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- Matric is essential
- Tertiary qualification will be beneficial
- Previous experience in office administration or a similar role preferred
- Strong organizational skills and attention to detail
- Proficiency in typing and record-keeping
- Excellent communication skills, both verbal and written
- Ability to handle multiple tasks and prioritize effectively
- Proactive and self-motivated with a willingness to learn and adapt
- Proficiency in MS Office suite and other relevant software (Teams)
- Ability to work effectively both independently and as part of a team
Responsibilities:
- Perform general office administration tasks, including filing, sorting client files, and maintaining up-to-date records
- Typing minutes and notes as required during meetings and project discussions
- Coordinate services as needed, ensuring smooth operations within the firm
- Assist with tender documentation and administration processes
- Liaise with clients, consultants, and suppliers regarding project details and information requirements
- Attend site visits and technical meetings as necessary
- Communicate effectively, both verbally and in written reports, on dedicated projects
- Complete and submit Local Authority Submissions for approval of building plans
- Act as a problem solver, contributing positively to team collaboration and problem-solving efforts
- Serve as the secretary and Personal Assistant for the director of the firm
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