Hire Society is a creative, vibrant and cutting-edge event styling and hiring company based in Wynberg, Sandton. We are looking for a competent and enthusiastic individual to join our team, who will provide essential administrative support to the management team, alongside overseeing the day-to-day activities of the office. The ability to work under pressure and withing tight deadlines is critical. Specifically, the Office Manager will be required to assist the management team in charge of Logistics, Business Management, Hiring and Maintenance with the following tasks: general admin, client relations, sales paperwork, processes and procedures around job delivery, data capture, warehouse crew management, problem resolution, supplier orders, and logistics management. We need you to help our team with all the details, lists and tasks that make our inspired events come to life Manage general administration Compile décor and furniture packing lists in Microsoft Excel for events Issue furniture packing lists to the warehouse team and ensure timely and accurate execution, working with the Operations and Logistics department Liaise with clients on catering and furniture hiring orders Create quotes based on briefs and convert these to invoices for dry hiring Liaise with the external suppliers regarding the hiring of non-furniture and stock-only décor items required for jobs Assist management with the logistics (staff, crew, transport etc.) required to convert orders into successful events, including the relevant paperwork Assist in the preparation of regularly scheduled reports Maintain contact lists (suppliers and clients) Manage office supplies and gifting Reconcile expense reports per event Capture staff overtime spreadsheets Assist in all administration around décor and furniture purchases Assist with the purchase of various miscellaneous items needed to deliver on an event as requested by the relevant team. Examples include arranging and physically purchasing items such as food, stock, décor, furniture, soft furnishings and vouchers. For this, you will regularly be required to use your own transport (will be remunerated). Regularly update the website, software system and décor and furniture catalogues with new stock and changes to stock quantities. Work with various individuals and relevant suppliers to ensure the décor in the warehouse and mock up rooms is correctly packed, labelled and adequately stocked Liaise with the warehouse and management teams RE breakages and damages and assist in managing the process from detection through to resolution and/or repair Handle all paperwork and capture supplier payments on relevant spreadsheets Manage staff documentation such as work permits, visas, leave application forms, letters of appointment etc. Assist the directors with personal administration from time to time Matric A minimum of two years' work experience in an administrative roll and/or a degree or similar in administration. To have both of these requirements would be an advantage. Attention to detail is critical Ability to remain calm and work under pressure, within stringent deadlines and dealing with moving targets Willingness to learn and grow in a dynamic and busy environment Knowledge and proficiency in all Microsoft packages, in particular Excel. Excellent people skills with a love for people Positive attitude and ability to work with different personality types Writes well with correct grammar, spelling and in a professional manner (in English) Own, reliable transport and prepared to use personal vehicle for work purposes (will be remunerated) Please do not apply for this position if you do not have ALL of the above requirements. Upon application please submit the following to margihiresocietyevents.co.za A cover letter in the body of the email. This must be a single paragraph stating why you are suitable for this position. Your CV Market Related Apply Now

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