Office Manager - Financial Services - Uitenhage
Recruitment Legends
My client, a well-established Finance firm is looking for someone to Independently manage, plan, direct and coordinate the administration and support function of the firm to ensure best practices are implemented to streamline internal processes and staff productivity. Direct supervision of administration staff. Key Duties and Responsibilities: Asset Management Oversee and control all aspects relating to building structures and furnishings Obtain quotations and manage agreements of all acquisitions, Administrative Efficiency Co-ordinate and maintain the firm’s archiving system for easy accessibility Monitor and co-ordinate the firm’s database using the practice Maintain and control the service agreements with all suppliers and other agents Stakeholder Value Administer, advise upon, and consolidate the firm's BEE plan and scorecard Financial and Budget Management Prepare the annual budget for the various PKF companies Oversee the preparation of daily cash flow and interpretation of cash movements Ensure PAYE and VAT are processed and paid via EFiling FICA Compliance Ensure FICA requirements are met Inform employees and directors of processes to be followed Ensure all staff and directors are trained and aware of the FICA reporting requirements Ensure the company complies with relevant legislation. Report irregular or possible money laundering/terrorist financing activities as identified by staff Ensure all supporting documentation and records are kept/.archived as required and available on request Reporting of information/statistics to: Banking Provide debtors age analysis for all entities every month Consult and address overdraft facilities and requirements Submit annual financial statements Provide required FICA documentation when requested Arrange and assist with internet banking facilities and issues Maintain and control auto cards Greatsoft Administer all aspects of Greatsoft and maintenance of database Assist in development and improvement of the system to achieve goals and address requirements Set up and maintain standard fee narrations and task codes Provide training and guidance to all staff relating to the use of the system Balance and run month-end reports Perform month-end processes and run month-end Coordinate and assist with the creation and set up of new reporting requirements as and when needed Assist with creating and maintaining task codes and linking to clients Assist employees with re-setting passwords when locked out of the system, when they forget their passwords Assist with any queries raised by any employee Submit support requests for all issues not internally resolved for any employee Provide training to new users or refreshers to current staff Other tasks Compliance with the firm’s System of Quality Management (SOQM), policies and procedures. Compliance with the firm’s Employee Code of Conduct which consists of the firm’s HR policies, SAICA, IRBA and IESBA Codes of Conduct. Other Responsibilities: As required by the directors within the realm of office administration Any other request from any other employees who need assistance KRA’s Asset management Administrative efficiency Stakeholder value Budget management Skills & Competencies: Highly organised – plan & prioritise High energy and performance-driven Quick thinking and ability to multi-task Communication skills (verbal and written) Motivation and leadership skills Decision-making and problem-solving abilities Attention to detail Ability to work under pressure Directly responsible for the supervision of all administration and administration staff (debtors, creditors, reception and wage staff) R45K - R65K CTC depending on experience
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