PA - Bellville
To provide operational support to the CEO of the company. Key Responsibilities: Office Management / Administration Provide administrative support, including answering phone calls, responding to emails and drafting correspondence Manage & order all Salt EB Branded merchandise (liaise with suppliers, obtain quotes, obtain approval from management for expense, place orders etc.) Coordinating events (draft & send event invites, identifying venue, catering, do costing, manage RSVP lists, liaise with suppliers (catering, etc.). Act as a brand ambassador for Salt EB, always ready to go the extra smile for, members, clients etc Ensure that invoices are paid on time Making all necessary travel arrangements (both domestic and international) Completing international visa application forms Scheduling meetings Set up board meetings and supplying of snacks Ensure that all stakeholder (e.g., service providers, banks) communication is accurate, timeous, professional, and relevant Accurate record keeping and filing of various documents, correspondence, etc. Maintaining merchandise stock records Purchasing and ordering of stationary and other necessary office supplies Ensure that all vehicles’ licenses and services are up to date Manage the driver and cleaner Property Management Management of short-term rentals (AirBnB) Maintain the property calendar and schedule appointments and meetings with clients, contractors, and tenants Assist to support facilities management including arrangements for maintenance (plumbers, electrical, etc.) Marketing of properties on different platforms Skills Proactive and independent working style Strong organizational and time management skills, with the ability to multitask and prioritize tasks. A level of flexibility required in approach and working hours in line with the Executive PA deliverables Maintain professionalism when dealing with internal and external stakeholders Attention to detail and a high level of accuracy. Proficiency in Microsoft Office suite Valid Driver’s License and own a reliable vehicle Ability to adapt quickly to new and changing situations and requirements Discretion and confidentiality in handling sensitive information. Strong verbal and written communication skills (English & Afrikaans) Qualifications Grade 12 or equivalent qualification. A Tertiary qualification in social media, secretarial, business administration and / or property management would be advantageous. Remuneration: Negotiable according to experience. Experience: Executive/Personal Assistant: 2 years (Beneficial) Language: Afrikaans English
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