RECEPTIONIST (TEMP) - - Bellville

Temporary position from 16 April to 15 September.

Your National Senior Certificate (Grade 12 / Matric) NQF 4, Excellent knowledge of English and Afrikaans (speak, write, read, understand),

Experience:

Language Requirements:

will help you to:

Reception and boardrooms:

Facilitates the smooth running of the reception
Efficient operation of the switchboard
Switching modes, answering all incoming calls promptly and politely; assessing callers requirements; transferring calls; taking messages; delivering messages to the relevant staff member timeously
Manage and update the boardroom calendar
Greet visitors and staff
Maintain overall appearance of reception and all boardrooms in line with the companys mission and vision
Ensure equipment in the reception area and all boardrooms are functioning.
Ensure boardrooms are neat and usable at all times.
Attending to the setting up of the office at start of business and shut down at close of business

People:

Communicate with a variety of individuals on all levels. Work effectively in a team and as an individual.
Co-ordinate with the office cleaners in order to prepare the boardrooms for meetings
Monitor the day-to-day activities of the reception staff and office cleaners.
Dealing with correspondence, complaints and queries
Encourage a healthy and productive work environment

Operational Support:

Arranging food and beverages within budget for presentations, meetings and events, as required.
Monitor stock and order office supplies (beverages and cleaning material)
Ensure that the extension list for Office staff is continuously updated by liaising with the respective stakeholders Arranging couriers

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