Personal Assistant / Events Coordinator - Port Elizabeth
Headhunters
Our reputable client, in Port Elizabeth, is currently looking to employ a Personal assistant / Events Coordinator. An exciting career opportunity awaits you Requirements: Proficiency in the Afrikaans language is non-negotiable. Matric qualification or equivalent is essential. 7 years experience in a similar position. Computer literacy is essential. Responsibilities, but not limited to: 1. Secretarial Type Functions: Receive/screen calls for the Director. Manage the Main email inbox and distribute emails to the relevant staff members. Committee meeting duties such as preparation of agendas and minutes, typing of minutes, issue meeting notices, ensure the attendance by committee members, and maintain mailing lists. Arrangements for regional meeting and events, preparation of budgets, notices and adverts, booking of meeting venues and catering services, responsible for sending out electronic reminders etc. Preparing of general communication via bulk email, SMS portal, WhatsApp Groups etc. Prepare and issue articles, newsflashes, notices as required. 2. Screening/handling of enquiries and complaints: Forward certain complaints to relevant staff. Forward Arbitration/ Adjudication requests (Copy) Director. Preparation of Arb/ Adj nomination letters. 3. Accommodation and Travel Bookings: Bookings for flights, accommodation, car rental and arrangements for Director, Committee Representatives and Staff Travel. Coordinating staff travel. Record and arrange travel reimbursements for members. 4. Membership Administration: Prepare and maintain annual awards list for Membership Awards. Prepare certificates and framing. Correspond with awardees. 5. Banking / Payments: Electronic Banking Verification of payments prepared by Bookkeeper Forward to Director/ Releasing authority. 6. Website: Company website articles. Assist with management of website. Review and update information, articles, etc. regularly. Kindly be advised that should you not receive a response within two weeks of applying, please consider your application unsuccessful.
Apply Now
Facebook
WhatsappRelated Jobs
Executive Personal Assistant (Half-Day) - Port Elizabeth
...
Admin & HR Assistant - South Africa
Staff Unlimited
...
Executive Personal Assistant to the CEO - South Africa
Deka Minas Pty Ltd T/A Deka Minas
...
Executive Personal Assistant Port Elizabeth - South Africa
Headhunters
...
Executive Personal Assistant (Half-Day) - South Africa
Headhunters
...