Project Coordinator - - Alberton

Qualification

Matric
Project Admin Certificate will be an advantage

Requirements

2 Years project admin and/or document control experience performing clerical tasks for projects such as scheduling meetings, managing project documents and files, and assisting the Project Engineers with project tasks
Must be willing to possibly travel local and international

Duties

Create Purchase Orders & send to Project Engineer and/or Supplier as requested.
Update filing systems of Current Projects
Assist the Project Engineer with obtaining quotations for Project items
Create and sent Document Transmittals via Email, Dropbox, SharePoint, or any other communication networks as per client requirements
Managing Vendor Document & Drawing Registers
Update VDDRs as Document Transmittals are sent
Keep track and inform the Project Engineer of Deadline Dates for the issue of Documentation
Creating Lever Arch files with Covers and dividers for Engineers, Quality Department & Drawing Office
Scan Electronic Copy and File Hard Copy documentation as received
Distribute Delivery Notes and other documents to the relevant Office Staff
Create, Print and Laminate packing lists for shipping of equipment
Assist Engineers, Quality Department and Directors with typing up and formatting of documentation
Send Photo Links to all relevant parties.
Sort and Upload Inspection photos received from USB to Project Photo Folders on server
Fill in Visa Applications and collect all necessary documentation as per Visa Requirements
Contact Visa Agents to collect and submit or conduct an online application where needed.
Arrange Bookings with Embassy for Biometric submittals
Correspond with Staff and clients with updates
Assist with Project Closures
Check to make sure that documents are in order
Organise paperwork as per request from Engineer
Fill in the Engineers Checklist
Assist with Reception duties when needed
Answer calls, take messages and tend to clients
Buy Groceries or Supplies for the office when needed
Keep Control of Stationery
Assist in filing of Archives in Storeroom & keep in neat order
Assist Directors where needed