Rainbow Chicken - Sourcing Specialist - Trending Talent - Durban

To process POs for products, services against open contract, when necessary, locally sourced non-contracted suppliers at the right time/price in line with approved requisitions. Main Responsibilities Buying Examine and analyse purchase requisitions for completeness and accuracy of information. Contact the initiator to clarify or complete information and determine the method to process the requisition based on rand amount, time required, existing open contracts, and/or supplier industry profile. Identify and select the vendor to procure requisitioned commodities from as informed by the buying mix of price, quantity, quality, and delivery date. Prioritise workload to ensure adherence to procurement service levels on order turnaround, order accuracy and on-time in full deliveries. Process the purchase order on SAP. Interview sales representatives to develop new sources of supplies, securing favourable terms for the Business. Update records and files and secure samples, descriptions, photos or information for site management. Expedite orders and resolve purchasing problems between functional management and the suppliers. Investigate and determine what/how/why products came in incorrectly or damaged. For non-contract products and services, negotiate all terms and conditions, in line with the business operating procedures, ensuring the best total acquisition costs. Provide procurement-related information and support as required to the functional managers and other internal customers for planning and operational purposes. This will include but not be limited to delivery dates and pricing for products and services required on site. Ensure that staff and managers within the site are aware of the required procurement processes and provide guidance and assistance where necessary to ensure that products and services are procured according to company standards. Provide first line response between suppliers, manufacturers and relevant internal clients regarding procurement/P2P related incidents received by phone. Quotation Management Identify site management’s needs and develop and refine specifications for commodities, services, supplies or equipment. Write and distribute simple or complex and technical quotation invitations or requests for proposals. Receive, analyse, and evaluate bids, quotes, proposals and awards the contract in accordance with delegated authority. Market Research and Analysis Develop supplier knowledge and contacts for new products and services. Identify potential suppliers for non-contract procurement. Technical Expertise: Provide technical input to internal customers and colleagues relation to the procurement of goods and services as required by National Office. Order Management: Ensure that the buying team create purchase orders in terms of Company levels of authority using buying requisition or workflow and in accordance with company policies and procedures. Ensure all orders (stock, non-stock, and services) are placed by the buying time is on time at the best price with the best supplier or as per contract. To communicate all late/unrealistic delivery dates to end users. Ensure Company requirements are met with all orders (i.e. correct authorization, 3 quotes etc.) Analyse and evaluate vendor in terms of relevant supplier selection criteria (price, quality, BBBEE) and determine the most desirable supplier to be selected. To ensure all above requests have got the correct authorisation as per Company policy. Obtain prices for capital and major maintenance goods as required. Supplier Management Continually monitor suppliers to ensure cost, quality and delivery adherence. Evaluate and maintain continued improvement in supplier performance by visiting suppliers when required. Conduct supplier performance reviews to assure conformance in meeting Business current requirements, as well as existence of sound cost, quality and continuous improvement programmes to meet Business future requirements. Ensure suppliers are aware of business objectives. Explore alternative suppliers of materials and services. Contract and Tender Administration: Liaise with Head Office; and / Sourcing Team on Group contracts. Ensure correct capturing of data into the ERP system. Manage the tender process for contracts from commodities to services within scope of responsibility. Prepare tender and compiles tender analysis schedules; evaluate tender and make awards. Implements and manages operational procurement contracts. Filing of contract documentation in accordance with Group Retention Policy. Procurement Administration: Ensure that returned items are accompanied by a Goods Returned Advice via Receiving. Liaise between suppliers and end users (Internally). To expedite all orders and ensure that all items are received on time’ and timeously receipted. Check ‘purchase order audit trails’ / open order reports daily in order to pick up possible mistakes. Capex Management: Drafting capex proposals in conjunction with relevant operational manager Sourcing of suppliers, negotiating pricing and delivery date for capex and major maintenance projects Assist the relevant operational managers with implementation and delivery of the capex project. Manage any supplier / material non-compliance proactively and within the project time and cost constraints. Information and Data Management: Capture data accurately and regularly captures onto the information system to enable access to reliable data and reporting for trend analysis and decision making. Suggest system changes to ensure the on-going relevant and accuracy of information and introduce new systems and business processed based on continuous improvement processes. Support to the business in terms of ERP enhancements. Share relevant data with supervisor to enable reliable business decision making. Reporting Group transactional procurement excellence is demonstrated by the improvement in transactional excellence in respect of the KPAs by addressing and reporting any identified issues with management: Reporting weekly / monthly in accordance with approved benchmarks: Outstanding POs Outstanding POs over delivery date due date Reduce Maverick spend. Contract leakage Manage creditors queries. Monthly business procurement reports Savings achieved. Leakage Procurement dashboard Procurement cube exception reporting enhancements Sourcing performance analysis Governance: Ensure that ethical standards and the requirements of the Company policy are adhered to. Address, Report and / or escalate any areas of non- compliance appropriately. Group and Operational support and buy in to Rainbow strategy and Procurement excellence strategy; enforce Group (no order, no receipt, no payment) NORP Policy. Staff Supervision Supervise and develop staff within the context of the Labour Relations Act, Employment Equity Act, Basic Conditions of Employment Act and the Skills Development Act. Monitor staff performance and provide regular feedback. Supervise staff activities, ensuring service levels are met and protocols are adhered to. Coach and support staff where necessary to achieve objectives. Supervise staff leave and general time management issues in line with organisational deliverables and standards. Conduct regular performance appraisals with subordinates. Establish sound staff and labour organising and communication structures and systems. Teamwork: Encourages collaboration with other team members - Work within the broader team to deliver overall team objectives. Implements organised and effective work-methods. Clarifies ambiguities by confirming expectations. Participate constructively and willingly as a team player. Accurately assesses the team-dynamics and openly supports team decisions. Proactively identifies and addresses issues that could impact teamwork. Facilitate interdepartmental relationships to achieve both corporate and procurement objectives. Transactional procurement excellence displayed for all Rainbow Chicken Purchase orders on time, expedited and receipted. buyers and receipting clerk managed, and appraisals conducted. Create the bond with the business operations and have the presence to influence; lead group integration and seek continuous improvement for the Group; and ensure continuity between Group Sourcing and Procurement in the business operations. Education and Qualification Degree in commerce/finance, supply chain management or a related field. Knowledge/Skills Demonstrated knowledge of economic indicators, cost drivers and cost analysis. Verbal and written communication. Computer literacy and Report writing. Logical and Analytical thinking. Presentation and facilitation. Organisational awareness. KPIs Purchase order/lines processed. Price and total ownership cost. Supplier performance. Internal customer satisfaction. Process effectiveness and efficiency. Contract value for money. Service level agreement standards attainment. Experience 3-5 years’ experience within a sourcing, project management and commercial management environment. Purchasing experience within an FMCG environment would be advantageous. Apply Now

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Rainbow Chicken - Sourcing Specialist - Durban

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