Secretary - South Africa
Are you an energetic and organized professional with a passion for multitasking? A reputable company is on the lookout for a dynamic secretary to join their team If you have a knack for taking accurate meeting minutes and seamlessly coordinating travel and accommodation arrangements, we may have the job for you The details to follow below: Requirements: 2 experience as a Secretary or Administrative assistant Matric certificate is essential Secretarial Diploma / Recognition of prior learning in a related field (Advantageous) Experience with taking minutes for meetings Duties: Provide comprehensive administrative support to the Head of Operations and Divisional Managers Manage their calendars, schedule appointments, and coorinate day-to-day activities Arrange and schedule meetings and distribute them in a timely manner Take accurate minutes during meetings and distribute them in a timely manner Handle the ordering of new vehicles and maintain records of company pool cars Order and purchase office supplies, IT equiment, stationery, and store equipment Submit monthly supplier invoices for payment Make travel arrangement, includng flights, accomodation and rental cars for regional managers and line mnanagers Obtain required Travel Orders' approval for travel-related expenses Maintain an orgainzed filing system for documentation and records Collate and submit necessary documents ssuch as Viabilities and Resolutions to other Directors
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