PERFORMANCE AREA

Documentation

Coordinate internal resources and third parties/vendors for the flawless execution of projects
Ensure that all projects are delivered on-time, within scope and within budget
Developing project scopes and objectives, involving all relevant stakeholders and ensuring feasibility
Ensure resource availability and allocation
Recommend best practice
Manage changes in the project scope, schedule and costs
Report and escalate to management as needed
Manage the relationship with the client and all stakeholders
Perform risk management to minimize project risks
Establish and maintain relationships with third parties/vendors
Issues and problem management which may arise
Reviews client's specifications for adherence to capabilities and with guidance. Provides construction alternatives when necessary.
Conducts conference calls with clients and attend client facing meetings with Sales/Client
Creates project scopes for complex individual projects.
Conducts regular meetings with vendors when needed
Continually monitors and if needed suggests improvements to operational workflows to interface with vendors
Work with the Project team to adhere to project controls and processes
Facilitate the definition of the project scope and the subsequent control
Review, and be responsible for, the overall work effort and deliverables of the project team.
Manage the project budget to ensure accurate tracking and forecast
Applications for Payment to the Owner are properly submitted, payment is promptly received.
Management is informed as to the progress of the project, its financial status and current Owner relations.
To see that all drawings and specifications are examined, prior to beginning construction, for design deficiencies, impractical detail, and through a meeting with the design team, bring them to a resolution.
To see that the prescribed quality control measures are implemented and maintained throughout the life of the project.

Administration

Develop a detailed project plan to track progress
Measure project performance
Create and maintain comprehensive project documentation
Organise meetings, create agenda, take minutes
Creating PowerPoint presentations
Perform administrative duties when necessary
Cost collation for invoicing
Keeping an update on compliance regulations
Creates and updates project scope for complex individual projects.
Sets out timelines/schedules & present to the client.
Status sheets - keep all schedules updated with actual dates for tasks completed.
Relationship as required. Provides minutes of call/ meeting as a follow-up.
Develops & maintains necessary records & files for efficient operation.
Review and manage all project issues, changes and risks through formally, defined processes
Requirements pertinent to insurance, HSE, labour relations and employment regulations are met.
Reporting and forecasting of cost through a cost value reconciliation format is achieved on an accurate and timely basis.
Ensure that additional project costs are submitted and accounted for in a timely manner
To have a complete and thorough knowledge and understanding of the Contract Documents, the General Contract and the Subcontracts.
To ensure that requisitions for subcontracts and purchase orders are prepared and submitted on a timely basis