Team Manager: Utilities and Rentals - The Foschini Group - Stellenbosch

JOB DESCRIPTION Purpose of the job: Reporting to the Accounts Payable Accountant for the Non-Merchandise category, this role is responsible for ensuring the accurate and timeous processing of all rental and utilities payments in accordance to compliance guidelines and the required Group practices. The role will be responsible for managing the rentals and utilities support team within Accounts Payable Shared Services, ensuring their development and training on all new system implementations, including Optical Character Recognition. Working with landlords, agents and municipalities, this role will also be responsible for handling any payment related queries. Operating within a Shared Services function, the role will have the responsibility of refining and driving the adherence to agreed Service Level Agreements as per the Shared Service Management Framework, both in terms of internal stakeholders and external suppliers. Job Requirements: Skills and attributes: Strong attention to detail Excellent time management Planning and organising skills Ability to lead and manage a team Good interpersonal skills Good communication skills Experience: 3 years of relevant working experience 1-3 years experience leading a small team (5-10) in a transactional environment preferable Qualification: Advanced Diploma or equivalent certification in Finance/Accounting Key Performance Areas: Ensure the accurate and timeous monthly payments for all rental contracts across all divisions. Ensure the accurate and timeous monthly payments for all store utility contracts and accounts across all trading divisions. Monitor and assess all unpaid utilities and ensure the resolution of all exceptions. Manage and resolve all outstanding utility arrear accounts for TFG stores. Monitor and assess all municipal rates and ensure that it is accurately updated in SAP. Extract monthly interfaces of SAP and SAP FI for relevant contracts to ensure accuracy of payments (completing RERAPP Vendor and profit centre checks). Review vendor debit balances for validity and accuracy and make relevant journal adjustments. Execute IFRS 16 valuation runs (RECEEP) as per TFG guidelines and forward to SSC for review. Approve weekly utility and monthly rental payment proposals for processing. Ensure processes for municipal accounts payments for closed stores are in place and actioned; accordingly, municipal accounts and payments are closed on time. Ensure USD based contracts are correctly updated in SAP and the correct exchange rates are applied. Ensure that all vendor information is timeously vetted and updated on required systems. Ensure that all overpayments for rentals are accurately and speedily recovered from Landlords. Document and record all utility and rental reconciliations for audit purposes. Review contract changes received from Lease team to allow for accurate maintenance of SBR parameters and escalate any inaccuracies or errors. Reconcile all SBR payments and accruals. Generate all SBR certificates. Monitor and report on landlord payments on a quarterly basis. Liaise with TFG Landlords regarding turnover notifications (linked to rental contracts) Ensure that all Vendor Master data is correctly updated, and Landlords receive all remittance advices. Update and align Store Master data with store trading status and utility information. Complete ad hoc UAT testing on required systems and assist with projects to improve functionality of existing systems (SBR systems enhancements, OCR). Assess and perform appropriate responses to audit observations and ensure corrective and preventive actions are taken. Ensure that all queries and complaints are timeously resolved by providing a world class customer service experience for all. Support the Accounts Payable Accountant (Non-Merchandise) to ensure the relevant service level agreements are adhered to and, in consultation with the Accounts Payable Accountant (Non-Merchandise), take initiative to derive the necessary measures if KPIsare not achieved; Effectively delegate / allocate work to team members depending on factors like workload, capability of resource, urgency. Monitor the team's daily performance and measure of the quality of the team's outputs. Oversees adherence to all accounting practices and TFG guidelines. Leadership: Oversee talent management for direct reports in terms of recruitment, retention and development. Ensure continuous performance feedback to and development of direct reports; Ensure that all staff are motivated, developed, and appraised so that individual and collective performance meets the needs of the customers. Effectively manage performance within the team to ensure business objectives are achieved. Stakeholder Relationships: Ensure engagement with relevant internal stakeholders within TFG. Liaise with landlords, agencies and municipalities as and when appropriate. Preference will be given, but not limited to candidates from designated groups in terms of the Employment Equity Act. ABOUT US Who we are is because of our people. They are our greatest asset. TFG is an internationally diversified retail portfolio of 34 speciality lifestyle and apparel brands that Inspire our Customers to live their Best Lives and are woven into the lives of millions. Our vision is to create the most remarkable omnichannel experiences for our customers. TFG is more than a workplace, it's a launchpad for your growth. Join us and explore endless growth opportunities across our diverse brands. We're a purpose-led business, and on this team, you'll share the pride of making an impact across a whole industry. We're the designers, the makers, the shakers and the teams behind the scenes. Are you with us? ABOUT THE TEAM The finance team at TFG provides the highest level of financial support and expertise across the entire business. This includes budget and expense control, inventory control, tax, compliance, cash flow, audits, trading and non-trading accounts, asset management and reporting. They work collaboratively to make sure that all aspects of our business are running optimally. Apply Now

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Team Manager: Utilities and Rentals - Stellenbosch

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