Job Purpose:

Responsible for the full accounts receivable cycle (including local & export sales, export documentation, debtors’ reconciliation, updating of traffic workbook, and checking Letter of Credits etc.)
Responsible for incoming cash flow forecast.
Responsible for critical supplier reconciliations
Responsible for VAT & Diesel Refunds
Responsible for the completion and checking of all export documentation
Responsible SARB Submissions

Job Dimensions:

Responsible for the full accounts receivable cycle (including local & export sales, export documentation, debtors’ reconciliation and updating of traffic workbook, checking Letter of Credits),
Responsible for the completion and checking of all export documentation.
Responsible for incoming cash flow forecast
Responsible for critical supplier reconciliations
VAT and Diesel Submissions (including SARS audits)
Responsible SARB Submissions

Job Tasks:

Accounts Receivable

A: Invoicing

Submit local sale invoices to the applicable Debtors – prices to be calculated in accordance with underlying signed contracts.
Checking and confirming the accuracy of all export invoices to signed contracts (signing them as proof of accuracy)
Prepare and review monthly Debtor statements.
Liase with trader to resolve all export related issues.

B: Payments

Follow up to ensure payments are received within Debtor terms – with exceptions communicated to direct reports.
Submit all required documentation (if any) to banks, to confirm incoming funds is released (UCR Number)
Process all receipts from Debtors into SAGE 300
Liaise with Debtors & resolve all outstanding queries timeously.
Prepare a weekly schedule of payments expected to be received from Debtors (cash flow forecast)
Reconcile the Debtors age analysis monthly.

C: Vat and Diesel Refund and SARS Audits

Compiling, reconciling and submitting of Vat 201 returns monthly.
Compiling of documents in the event of any SARS audits
Monitoring receipt of VAT refunds (communication to be send out to direct reports & CFO monthly, either confirming receipt or flagging a problem).

D: Export and Local Sales

Updating payments on the Traffic Workbook daily.
Checking and reviewing of Letters of Credit received from a Debtor for accuracy.
Updating all the monthly sales and costs on the Vessel Recon per shipment

E: Export Documentation

Compilation of all export documentation, including but not limited to,

Ensuring that the export documentation is endorsed and signed appropriately.

Ensuring that all export documentation is submitted timeously.

Liasing with Trader on all export documentation requirements.

F: Accounts Payable

G: SARB Return

Equipment and Systems:

Decision and Judgments:

Challenges and Demands of the job:

High level of responsibility – accuracy is a critical part of ensuring revenue is recovered timeously.
Proper understanding of accounting principles

Stakeholder Relationships:

Internal stakeholders:
- Head Office, Mine
External stakeholders:
- Statistics SA
- SARB
- SARS
- UMK Trader
- Auditors
- Suppliers

Minimum Education, Training, Professional Qualifications and Experience Required:

BCom degree with preferable completed articles at a reputable auditing firm - plus 6 to 8 years of experience

Competencies / Skills / Attributes Required

Skills and Knowledge:
- Attention to detail
- Professional, verbal, and written communication in English
- Communication and networking skills within the organisation and externally
- Microsoft Office Professional (Word, Excel, PowerPoint, MS Project)
Personal attributes:
- Self-starter
- Team player
- Drive and enthusiasm
- Conceptual ability
- Tolerance for ambiguity
- Influential
- Development orientation
- Result driven
- Prepared to show initiative