Admin Officer - South Africa
GP Consult
Reference: Cen000336-E-1 Admin Officer - Commercial Vehicles - Kempton Park Job Description Answer and screen calls and emails for manager as and when requested. Keep appointment diary for Admin Manager. Compile daily security asset inspection report by obtaining security inspection and distribute to relevant role players. Compile daily consumption report and distribute to all role players. Collect all monthly reports from branches (HSE, Security, Fleet, and Consumption). Data capturing of all relevant info on monthly reports. Obtaining all monthly invoices from service providers and follow up on outstanding invoices. Process all monthly payments by completing purchase requisitions and submit to Admin Manager Office to sign off. After approval, submit to finance and ensure payments are processed before due dates. Ensure monthly inspection on hygiene and safety which include cleanliness of facilities. Ensure monthly vehicle inspections is done by the delegated person and capture relevant information. Process all fleet vehicles cost and keep fleet vehicle maintenance current and report updated. Ensure all insurance claim report are completed and submitted to management with all relevant supporting documents. Follow up on claims processed. Process tracking installation requests and ensure installation certificates are received. Create user accounts for clients on the tracking system and communicate details to the relevant managers as well as keeping records of all users. Typing of letter/emails and taking of minutes during meetings. Attend meetings on behalf of manager when delegated to do so. Filing of all records and keep an easily accessible filing system. Any and all ad hoc tasks as required to ensure effective administrative and productive flow of FAW. Minimum Requirements Matric Certificate. Code 8 license. 3 years of experience within the similar role. Able to read and write English. Advanced MS Office experience. Data capturing and reporting experience. Telephone answering and call screening. Personal Attributes Team Player. Confident and proactive approach – Anticipates issues and requirements. R 20000 - R 24000 - Monthly plus Medical Allowance and Provident Fund
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