About the company Our client is a leading technology solutions provider, specializing in seamless integration of established and cutting-edge technologies. Focused on comprehensive network installations across South Africa, they tailor end-to-end solutions for diverse project scales. From intricate Local Area Networks to augmentations of existing live networks, their commitment to delivering a complete service is unwavering. With a nimble approach, they excel in executing contracts with swift turnaround times, offering flexibility beyond standard office hours. Punctuality is a hallmark of their commitment, ensuring minimal disruption to your existing office routines. Each cable and component they install carries a robust 15-year warranty, reflecting their dedication to quality. Rigorously testing each network installation, they provide detailed documentation of results, ensuring the reliability and performance of solutions. Partner with our client for a client-centric, technology-driven journey, where innovation meets reliability, transforming your network infrastructure into a seamless, future-ready powerhouse. Key Responsibilities: Finance: Familiarize yourself with SOP for Xero Accounting/Quotations/Invoicing/Suppliers/Clients. Ensure adherence to finance-related processes and maintain communication, honesty, and integrity as per the company's standards. Reception/Security: Follow security protocols, including gate access and office security measures. Telephones: Answer calls professionally, gather caller details, and forward messages to all office staff. Follow specific protocols for calls related to Joburg. Emails: Send emails to correct recipients, perform spell-check, and ensure clarity in communication. Document client conversations via email for record-keeping. General Office & Administration: Assist in maintaining office cleanliness. Collaborate with Employee for office supplies and stationery. Handle filing, update attendance registers, and maintain paperwork. Suppliers: Scan and process supplier invoices in Xero. Manage hard copy invoices and delivery notes filing. Job Sheets: Work with Ops Admin to ensure completion of jobs. Scan and forward Job Sheets to Employee for invoicing. Client Invoicing: Generate invoices with relevant documentation. Prepare and send the Ageing Report weekly to Employee. Accounts/Month-end: Manage supplier invoices in Xero. Follow up on outstanding invoices and facilitate payments. Handle vehicle fines and process month-end procedures. Company Vehicles: Monitor vehicle conditions and schedule services. Log all services in the Vehicle Folder and update log books. Manage vehicle licenses and renewals. Petty Cash: Safeguard and manage petty cash. Track and balance petty cash weekly. Ensure timely submission of expense claims. Requirements: Strong organizational and communication skills. Familiarity with Xero Accounting. Attention to detail and commitment to maintaining confidentiality. Job Title: Office Administrator Location : Montague Gardens Office hours : 8:00 to 17:00 Salary: R8 000 - R10 000 depending on experience Start date : ASAP Apply Now

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Office Administrator Montague Gardens - Cape Town City Centre

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