Administration Officer - South Africa
Adams & Adams
An opportunity has become available for a Dynamic individual to join the largest Intellectual Property Firm in Africa and one of the biggest law firms in South Africa. Duties and responsibilities 1. Finance Develop and implement Office Administration budget. Manage financial controls and reporting. 2. Staff Management Manage team performance Develop individual and team competencies Manage Industrial Relations Recruit and select employees Manage OHS requirements of the firm – 16.2 appointed officer Accomplish optimal productivity levels in Administration department. 3. Communication Manage mass communication to staff Liaise with all stakeholders and contractors regarding Service Level Agreements Negotiate building lease agreements 4 . Project Management Plan projects in detail Co-ordinate projects Evaluate success of projects 5. Support services Manage outsourced services Manage maintenance of equipment Manage car fleet Manage buildings and sites Manage effective Mail Room services Manage Archive services Manage Telephone services Manage Reception and conference room facilities Manage refreshments provided Manage procurement activities Manage cell phone contracts Manage queries and correspondence 6. Customer Relations Manage queries and correspondence Manage service providers Customer satisfaction Skills and knowledge Communication (both verbal and written) at all levels of the organisation Excellent command of English (both verbal and written) Coaching and mentoring Ability to manage/monitor various projects at the same time Ability to work under pressure Ability to negotiate Organisational skills Client service Problem solving Analytical skills Project management Document management (archiving) system Contract requirements Qualification/s Matric/National diploma or equivalent qualification Administration management or equivalent qualification Procurement General Office Management at least 5-8 years' experience (preferably) At least 5 years' experience in staff management Preparing and managing large budgets
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