Buying Assistant - - Johannesburg

Buying Assistant

Responsible for the day-to-day support of the Buying division in relation to supplier & indent agent query management and resolution

Sales cycle

Supplier relationship management & Buyer support.

Qualifications

Diploma /Certificate in Fashion Buying

2 years of experience within a retail environment.

Strong Computer literacy

Excellent stakeholder relationship-building skills
Excellent Communication skills telephonic and written/e-mail
Effective Multi-tasking ability
Ability to remain confidential
Able to work under pressure and meet deadlines
Fashion Mind-set the ability to spot trends and translate that into opportunities for buying and clients
Strong product knowledge

Key Areas of Responsibility

Supplier Liaison & Relationship Management

Follow the standard operating procedure to manage your daily supplier or Ident agent tasks
Respond to supplier/indent agent calls and queries
Attend to all supplier/indent agent email / WhatsApp communication timeously
Proactively build positive and professional supplier & indent agent relationships

Supplier Admin Management

Ensure that the suppliers online database or digital folder is up-to-date and accurate
Maintain all supplier files, invoices and documents accurately
Logistics & Shipping
Communication with shipping companies for freight off loads
Book the freight and arrange with supplier to load the products in the relevant countries
Tracking of loaded containers Goods in production / ETA
Transport coordination from Port to Warehouse and back from warehouse to Port

Daily Price Management

Daily price sheet finalisation
Update spreadsheet product, colours, Qty, Etd, Eta,
Costing done once shipping received cost of item + shipping = COS
Pricing done and added to Possibolt stock received group increase updated as per shipment arrival

Forex

Warehouse Liaison

Engage with the team Monday mornings on shipment status; stock levels and incorrect/damaged goods escalations.
Damaged goods credit-note requests from suppliers.
Quarterly report on quality control and damaged goods per supplier to maintain the integrity of the supplier database

Trend Spotting

Support the Head of Buying in the identification of seasonal trends by scanning social media, the internet, and the fashion & design market movement
Present seasonal mood boards of all trends impacting the textile/fashion industry.
Create a look-book pre-buying cycle for ease of reference for the buyer on international trips

Adhoc Support