Cleaning Manager - Cape Town City Centre
Tsebo Group
About Us We currently seeking a Cleaning Manager to be based at Stellenbosch. The role will oversee the daily workings of the organisation operations, mainly one sites. Responsible to maintain a high-quality standard of organisations deliverables in line with site specific SLA’s. Responsible to manage client relations, perform cleaning and equipment inspections. As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell. Duties & Responsibilities Responsibility and management of site, Act with utmost urgency when attending to any client request and do so pro-actively, Best allocate the resources of the contract to achieve maximum cleaning output. Where the SLA stipulates resource requirements, these must be adhered to, Output based contracts must be managed efficiently, Together with HR pro-actively manage a pool of trained relief staff members to prevent any service delivery disruptions, Ensure work schedules/job cards are in place for each position and relevant to site, Ensure consistently high service standards are maintained with regular inspections, Unit closures to receive proper service until the last trading day and all processes relating to staff, equipment, billing and costs are attended to within the month of closing, Contract retention through maintaining excellent service standards, identifying and mitigating the risk of cancellation and building strong client relationships with key client contacts, Ensure that staff are correctly and smartly dressed displaying a name badge. Highlight upholding the company image at all times, Ensure that cleaning methodology are strictly adhered to in line with company policies, quality programmes and legislation, Managing company assets by performing monthly spot checks on high value items. Ensure that equipment is kept in a good condition and repaired and serviced when required, Effective use and updating of electronic application/tools issued by the company, Ensure that training is scheduled for all staff in your portfolio to equip and empower them to perform their duties. This includes regular on job training sessions performed by you, The upkeep of unit files kept at unit level and notice boards where applicable as set out in TCS Policy and Procedure file. Communication: Regular client meetings with clients signing off unit visit checklist (manual or electronic), Responding to clients and management request timeously and providing necessary action required, Ensure monthly completion of client specific records in sites where this is required. This may include hygiene consumption reports, cleaning inspection and walk about reports, reports on training performed, reports on client maintenance matters that were reported by cleaning management and/or completion of client monthly surveys, Effectively communicate and filter company information to staff, Responsible to keep your line management informed of pertinent issues relating to your contracts. Labour Management: Work with HR to allocate staff to sites according to policies and procedure, Complete time sheets and submit to the administration department as per the deadlines, Must manage daily human resources and industrial relations issues and abide by the company disciplinary code and ensure that this is consistently applied, Participate in CCMA cases and union meetings if required, To hold performance appraisals with all cleaning staff reporting to you, identify areas for development and training needs, Ensure that all staff have signed and are abiding by the Tsebo House rules. Health and Safety: Ensure that all OHS act (Occupational Health and Safety) requirements are adhered to for site specific requirements in line with company policies, quality programmes and legislation. Unit Finances: Actively manage unit leave liability and leave plans according to company policies and targets, Continually identify potential of additional business within existing contracts and One off cleaning opportunities, Ensure all rechargeable and overtime work is authorized and billed to client timeously and within the month, Ensure debtors collection is in line with contractual agreements, Capital expenditure and equipment repairs should be approved by line manager prior to any orders being placed, Chemical and consumables are ordered in line with a monthly pre-determined budget. General: To maintain a high standard of morale and motivation through good communication skills, To attend meetings, training sessions etc, To implement and manage initiatives and objectives as set out from time to time by our clients and/or Tsebo Management and to support functions such as Quality (Star Grading), Procurement, Training or HR, Assistant Cleaning Managers are to ensure that our TCS brand is protected and represent it professionally at all times, Ensure that statutory/legal requirements are strictly adhered to, To keep abreast of changes in all company policies and procedures, Adhoc duties. Skills and Competencies Good understanding of scheduling of staffing and assign cleaning tasks productively to each position to achieve an output standard according to site specific SLA’s. Strong people skills and knowledge or Industrial relations. Strong on client relationships and strong communication skills. Leadership skills. Attention to detail. Sense of urgency. Problem solving experience. Able to work under pressure. Be flexible and adaptable. Should be able to work independently. Able to work independently and under pressure. Qualifications Minimum Matric or extensive relevant experience; 5 years Cleaning Management experience in a similar environment on middle management level. Relevant operations and people management experience. Strong management of staff experience and the ability to oversee large compliments of people. (ie. timekeeping, attendance, check work flows, monitoring of schedules, motivating and disciplining staff). Identifying potential candidates to develop. Understand cleaning principles and knowledge of company policies and procedures.
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