REQUIREMENTS

DUTIES

Serve visitors by greeting, welcoming, directing and announcing them appropriately
Support the Office Management for the purpose of ensuring the efficient running of the office
Perform clerical duties such as filing, photocopying, collating, faxing, and binding
Ensure knowledge of staff movements in and out of the organisation
Arrange for necessary repairs/changes for maintenance suppliers/service providers
Maintain general condition and tidiness of the office
Answer, screen and forward any incoming phone calls while providing basic information when needed
Receive and sort daily mail, deliveries and couriers for office staff
Maintain security by following procedures and controlling access
Maintain inventory of office supplies and materials, and place orders where necessary
Perform other clerical duties such as filing, photocopying, collating, faxing and binding etc.
Update contact lists and add new employees
Maintaining documents on the corporate SharePoint folder updating documents involving staff and maintenance contractors
Receive and verify invoices from suppliers and vendors.
Systematically capture and enter invoice details into Sage.
Ensure accuracy and completeness of all invoice data.
Coordinate with the finance department to resolve any discrepancies or issues with invoices.