Our client is seeking a Receptionist who will be responsible for providing a welcoming and efficient reception service to all visitors and callers, and for managing the verification and systematic capturing of invoices. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently.

Responsibilities:

Serve visitors by greeting, welcoming, directing and announcing them appropriately.
Support the Office Management for the purpose of ensuring the efficient running of the office.
Perform clerical duties such as filing, photocopying, collating, faxing, and binding.
Ensure knowledge of staff movements in and out of the organisation.
Arrange for necessary repairs/changes for maintenance suppliers/service providers.
Maintain general condition and tidiness of the office.
Answer, screen and forward any incoming phone calls while providing basic information when needed.
Receive and sort daily mail, deliveries and couriers for office staff.
Maintain security by following procedures and controlling access.
Maintain inventory of office supplies and materials, and place orders where necessary.
Perform other clerical duties such as filing, photocopying, collating, faxing and binding etc.
Update contact lists and add new employees.
Maintaining documents on the corporate SharePoint folder updating documents involving staff and maintenance contractors.
Receive and verify invoices from suppliers and vendors.
Systematically capture and enter invoice details into Sage.
Ensure accuracy and completeness of all invoice data.
Coordinate with the finance department to resolve any discrepancies or issues with invoices.