Creditors Clerk Johannesburg - Johannesburg
Blue Recruiting
Accurately process incoming invoices and reconcile them in compliance with company and financial policies and procedures Accurately & within 24 hours of receiving the invoice: Perform matching between purchase requisition, purchase order & delivery note to invoices Capture approved & matched invoices/costs/credit notes in accounting software Allocate approved invoices to the correct cost code/centre Maintain vendor list and age analysis with ancillary information input by finance Request account statements from active suppliers at a minimum monthly Complete creditors reconciliations monthly, at a minimum, by accurately: Reconciling differences between the supplier statement and accounting records on the approved template Identifying on the reconciliation all transactions that create the difference between the accounting records & suppliers' statement Ensure creditor's reconciliations are completed accurately within deadlines For month end, ensure all balances on the creditors aging accurately reflect the amounts owed to suppliers or prepayments made to suppliers Correctly resolve any problems with creditor reconciliations without assistance Request outstanding invoices from suppliers as required in time for payment and processing within deadlines Ensure invoices/credit notes are not captured on the accounting software more than once Ensure invoices are not paid more than once Ensure payments are allocated daily and age analysis is maintained by clearing open transactions and payments Ensure all invoices captured comply with SARS & other legal requirements including but not limited to: Correct VAT numbers VAT amounts are correctly calculated and displayed on the invoice Valid description of the goods or services listed on the invoice Correct Company names Correct corporate addresses Match supporting documents to expense claims as required within 24 hours of receiving a claim Payments to suppliers: Submit only valid and authorised invoices/costs for payment Load balances to be paid to suppliers after the approval of creditors' reconciliations Ensure suppliers are paid in accordance with payment terms of the creditor's account Ensure only invoices that have been processed are submitted for payment (unless an advance payment is required and has been authorised) Only load valid and authorised payments on the banking application Accurately load banking details of the supplier, amount to be paid to the supplier & payment reference on the banking system when required Accurately and timeously complete other reconciliations as requested and required Accurately complete all filing and document storage requirements as required or as per procedure Comply with finance department processes and procedures Assist treasury department by accurately: Confirming bookings on the payments box Taking walk-in customer payments, including cash payments Assisting customers with finance queries on the telephone Maintaining professional working standards, respecting confidentiality, and professional work ethic Non-negotiable Finance Related Diploma Minimum of 5 years experience as a creditors clerk Technical Skills: Accuracy Attention to detail Thoroughness Organization Analyzing information Basic accounting Vendor finance department relationships PC Proficiency Data Entry Skills Grade 12 higher grade Math pass Discovery Travel System (DTS) Creditors & expense account reconciliations & schedules Key Skills and Competencies: Computer literacy including accounting software (EG Navision), Cruise management software (EG DTS), MS Word, Excel, and Outlook Ability to communicate and liaise with internal and external stakeholders Ability to work under pressure Ability to talk to & deal with customers Attention to detail High level of accuracy Complete high-quality work Time management Punctual Team player Person Profile: Self-motivated and disciplined Ability to work under pressure Ability to communicate at all levels Proven verbal, written, and telephonic skills Organised and methodical Team player Culturally aware Market-related
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